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HP LaserJet 2300 Printer Series - Printing on Envelopes
This document explains how to print on envelopes from the printer. It also provides information about envelope specifications and standard envelope sizes that are supported.
To order supplies and accessories, visit one of the following HP Web sites:
HP provides a variety of useful and creative templates and logo graphics designed for projects that use different kinds of media. These templates include such things as brochures, business cards, fax cover sheets, and shipping labels. Click here to view and download these templates free of charge from the HP Web site at http://www.hp.com/sbso/productivity/office/.
Guidelines and cautions for printing on envelopes
Note the following guidelines for printing on envelopes:
Note the following special cautions for printing on envelopes:
Loading envelopes in tray 1
After loading the envelopes, choose envelopes in the printer driver (click here to go to "Printing by type and size of media" below) .
Use the following steps to load envelopes.
Envelope construction is critical. Envelope fold lines can vary considerably, not only between manufacturers, but also within a box from the same manufacturer. Successful printing on envelopes depends upon the quality of the envelopes. When selecting envelopes, consider the following components:
The following table gives typical address margins for a commercial #10 or DL envelope.
For the best print quality, position margins no closer than 15 mm (0.6 inch) from the edges of the envelope.
Avoid printing over the area where the envelope seams meet.
Envelopes with double side seams
Double side-seam construction has vertical seams at both ends of the envelope rather than diagonal seams. This style might be more likely to wrinkle. Be sure the seam extends all the way to the corner of the envelope as illustrated in the following table.
Envelopes with adhesive strips or multiple flaps
Envelopes with a peel-off adhesive strip, or with more than one flap that folds over to seal, must use adhesives that are compatible with the heat and pressure of the printer. The extra flaps might cause wrinkling, creasing, or jams.
Make sure that the adhesive labels used on envelopes will not scorch, melt, offset, or release undesirable emissions when heated to 105 degrees C (401 degrees F) for 0.1 second.
Proper storage of envelopes helps contribute to print quality. Envelopes should be stored flat. If air is trapped in an envelope, creating an air bubble, the envelope might wrinkle during printing.
Printing and paper storage environment
Ideally, the printing and paper storage environment should be at or near room temperature, and not too dry or too humid. Remember that paper absorbs and loses moisture rapidly.
Heat works with humidity to damage paper. Heat causes the moisture in paper to evaporate, while cold causes it to condense on the sheets. Heating systems and air conditioners remove most of the humidity from a room. As paper is opened and used, it loses moisture, causing streaks and smudging. Humid weather or water coolers can cause the humidity to increase in a room. As paper is opened and used it absorbs any excess moisture, causing light print and dropouts. Also, as paper loses and gains moisture it can distort. This can cause jams.
As a result, paper storage and handling are as important as the paper-making process itself. Paper storage environmental conditions directly affect the feed operation.
Care should be taken not to purchase more paper than can be easily used in a short time (about three months). Paper stored for long periods might experience heat and moisture extremes, which can cause damage. Planning is important to prevent damage to a large supply of paper.
Unopened paper in sealed reams can remain stable for several months before use. Opened packages of paper have more potential for environmental damage, especially if they are not wrapped with a moisture-proof barrier.
The paper storage environment should be properly maintained to ensure optimum printer performance. The required condition is 20 to 24 degrees C (68 to 75 degrees F), with a relative humidity of 45% to 55%. The following guidelines should be helpful when evaluating the paper storage environment:
Printing by type and size of media
It is possible to configure the printer to select media by Type (such as plain, glossy, or letterhead) and Size (such as letter or A4), rather than by Source (a tray).
Printing by type or size means that the printer pulls paper or print media from the first tray that is loaded with the type or size that has been chosen. Selecting media by type and size results in significantly better print quality for heavy paper and glossy paper. Using the wrong setting can result in unsatisfactory print quality. Always print by type for special print media such as labels or grayscale transparencies. Always print by size for envelopes.
To print by type or size when the trays have not been configured for a certain type or size, load the paper or print media into tray 1, and then select the type or size from the Page Setup dialog box, the Print dialog box, or the Print Properties dialog box.
NOTE: The type and size settings can also be configured from the HP Web Jetadmin software for networked printers. For Macintosh operating systems, these settings can be configured by using the HP LaserJet Utility. See the user's guide for information about HP Web Jetadmin and the HP LaserJet Utility.
Use the following steps to print by type and size of paper in tray 1.
Canceling a print job
It is possible to stop a print job from a software program or a print queue, or by pressing the Cancel Job button on the printer control panel.
If the control panel status lights continue to cycle after a job has been canceled, the computer is still sending the job to the printer. Either delete the job from the print queue or wait until the computer has finished sending data (the printer will return to the ready state, with the Ready light on).
Pressing Cancel Job cancels only the current job in the printer. If more than one print job is in printer memory, Cancel Job must be pressed once for each job.