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HP Deskjet 5420v, 5440, 5740, and 5940 Series Printer - Printer Driver Setting Definitions

Introduction

Printing with the HP Deskjet 5420v, 5440, 5740, and 5940 series printers is controlled by the driver software that was installed during the printer driver installation. Changes to the printer properties can be set and changed in the Properties dialog box. The methods of accessing the dialog box will differ, depending on the software program being used. One of the following methods will open the Properties dialog box.

  • Click File, Print, then click the Properties button.

  • Click File, Print Setup, then click the Properties button.

  • Click File, Print, Setup, then click the Properties button.

  • Click Print, Properties, then click Printer Assistant.

  • Click the Taskbar Printer icon.

  • Right-click the applicable 5740 icon in the Printers folder, then click the Printer Preferences button.

One of the methods described above will open the Printer Properties dialog box.

Printer setting definitions

The driver settings are explained below.

Printing Shortcuts

The first box on the Printing Shortcuts tab is What do you want to do? Select from General everyday printing, Photo printing-borderless, Photo printing-with white borders, Two-sided, duplex printing, Presentation printing, Fast/economical printing, or Postcard printing.

The appropriate settings are automatically made by choosing one of the options in What do you want to do?

If desired, make manual selections to the settings described in the table below. The settings that are available depends on which setting is selected in the What do you want to do? box.

Driver setting
Definition
Print quality
Select from five print quality settings
Paper type
Select the appropriate setting for the type of paper you are using
Paper size
Select the paper size being used
Orientation
Select Portrait (tall) or Landscape (wide)
Print on both sides
Defaults to Off. Select Manually, Left edge booklet, or Right edge booklet to print two sided.
Print in grayscale
Defaults to Off. Select Off, High quality or Black only.
Copies
Choose the number of copies to print.
Pages per sheet
Select the number of pages to print on each sheet of paper.

Click the HP Digital Photography button to open the HP Digital Photography Options dialog box.

Select from the six options above to enhance the quality of digital photos. In most applications, the default settings will provide the best digital print.

Setting
Definition
Red eye removal
Click On to reduce or remove red-eye in a photo.
Contrast enhancement
Adjusts the contrast. Click Automatic to allow the printer software to balance the contrast automatically.
Digital flash
Adjusts the exposure in dark areas of photos to bring out detail. Click Automatic to allow the printer software to balance lightness and darkness automatically.
SmartFocus
Enhances the image quality and clarity. Click On to allow the printer software to focus the image automatically.
Sharpness
Adjusts the sharpness of a photo. Click Automatic to allow the printer software to set the level of sharpening for the image automatically.
Smoothing
Softens an image. Click Automatic to allow the printer software to set the level of smoothing for the image automatically.

Paper/Quality

The first box on the Paper/Quality tab is Print Tasks Quick Sets. Select from Default print settings, Draft text or text with color printing, Professional text or text with color printing, Professional photo-quality printing, 4x6-inch borderless photo with tear-off tab, 4x6-inch photo with a white border, or 8.5x11-inch photo with white border.

The appropriate settings are automatically selected when an option is selected in the Print Tasks Quick Sets box.

New Quick Sets can be added by performing the following steps:

  1. Type a new Quick Sets description in the Print Tasks Quick Sets box.

  2. Choose the appropriate Paper options (Size is:, Type is:).

  3. Choose the appropriate paper type in the Type Is: menu.

  4. Choose the appropriate Print Quality.

  5. Click Save to save the new Quick Set.

To delete a Quick Set, select the desired Quick Set and click Delete.

Click the HP Digital Photography button to open the HP Digital Photography Options dialog box.

Click Help to open a Help screen.

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Setting a custom paper size

Click the Custom button under the Size Is: box in the Paper/Quality tab to set a custom paper size.

To define a custom paper size, do the following:

  1. Click the Custom button. The Custom paper size dialog box opens.

  2. In the Name drop-down list, select a paper size name.

  3. Select the unit of measure, Inches or Millimeters.

  4. Type the proper dimensions in the Width and Length boxes. The minimum and maximum paper dimensions appear beneath each box.

  5. Click Save to save the custom paper size.

  6. Click OK to exit the Custom paper size dialog box.

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Finishing

Selecting, adding, or deleting Print Task Quick Sets can also be done from the Finishing tab.

NOTE: Some options may appear dimmed and are available only when a corresponding setting is selected. For example, selecting two or more from the Pages Per Sheet option causes the Print Page Borders and Page Order Is: options to become available.
Driver Setting
Definition
Print on Both Sides
Prints on both sides of a single sheet of paper.
Flip Pages Up
Prints pages with a wider space along the top of the page for stapling or binding.
Booklet Layout Is:
Choose Right Edge Binding or Left Edge Binding to print pages with a wider space along the right or left for stapling or binding.
Print On One Side
Prints on only one side of a sheet of paper while in booklet mode.
Pages Per Sheet
Select the number of pages to print per sheet of paper.
Print Page Borders
Prints borders around multiple pages on a single sheet of paper.
Page Order Is:
Select from Right, then Down; Down, then Right; Left, then Down; or Down, then Left.
Poster Printing
Prints an image across a selected number of sheets of paper. For example, 2x2 printing uses four sheets of paper.
Rotate
Select to rotate the image.
Rotate By 180 Degrees
Select to rotate the image 180 degrees.

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Effects

Select, add, or delete Print Task Quick Sets from the Effects tab.

The following settings in the Effects tab allow for easy resizing when printing documents or images:

  • In the Resizing Options box, select Print Document On to choose a different paper size.

  • Select Scale to Fit after selecting a paper size. This setting resizes the document or image to fit on the selected paper size.

  • Instead of selecting Print Document On, select % of Normal Size to select a custom size. Either type in a desired percentage, or move the slider bar until the desired percentage is shown.

Click the Printing help button to open the HP Deskjet 5700 Help file.

Watermarks can also be added to the document or image in the Effects tab. In the Watermarks box, choose from Confidential, Do Not Copy, Draft, For Your Eyes Only, or Top Secret.

Select First Page Only to print the watermark on the first page only. Add new watermarks by performing the following procedure:

  1. In the Watermarks box, click Edit.

  2. After the Watermark Details window opens, click New in the Current Watermarks box.

  3. In the Watermark Message box, delete Untitled #1 (named by default), and type in a new watermark message.

  4. Choose the Message Angle. Select either Diagonal, Horizontal, or Angle.

    If Angle is selected, use the Up Arrow and Down Arrow buttons to choose the desired angle. The default angle setting is 45 degrees.

  5. In the Font Attributes box, choose the desired font Name, Color, Shading, Size, and Style for the new watermark.

  6. Click OK to save the new watermark.

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Basics

NOTE: The printer driver for the HP Deskjet 5440 and 5940 does not have a Basics tab. The driver settings such as Orientation, Page Order, Copies, Ink Volume, and Dry Time shown for the Basics tab are on other tabs for these two printers and are listed at the bottom of this document. Click here to go to the HP Deskjet 5440 and 5940 tab differences section of this document.

In the Basics tab, Print Task Quick Sets can be selected, added, or deleted, as well as changes made to Orientation, Page Order, and Copy Count.

If desired, make manual selections to the settings described in the following table:

Driver setting
Definitions
Orientation
Select Portrait (tall) or Landscape (wide). Click Mirror image for reverse printing, such as iron-on decals.
Page order
Select Front to back, Back to front.
Copies
Select the number of copies to print.

Click the Advanced features button to open the Advanced features dialog box.

Clic
Driver Setting
Definition
Ink Volume
Adjusts the amount of ink printed on the page. the lighter the ink volume, the faster the printout will dry.
Dry Time
Provides extra drying time for slow-drying printouts. The printer will hold onto the printout until the dry time has elapsed.
Low Memory Mode
Check this box if the computer does not have enough memory/disk space to print the requested print job.
Click Help to open a Help screen.
Driver Setting
Definition
Ink Volume
Adjusts the amount of ink printed on the page. the lighter the ink volume, the faster the printout will dry.
Dry Time
Provides extra drying time for slow-drying printouts. The printer will hold onto the printout until the dry time has elapsed.
Low Memory Mode
Check this box if the computer does not have enough memory/disk space to print the requested print job.

Click Help to open a Help screen.

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Color

In the Color tab, Print Task Quick Sets can be selected, added, or deleted, as well as changes made to Color options.

To print in grayscale, click Print in grayscale, then select High quality or Black print cartridge only.

Click the Advanced color settings button to open the Advanced color settings dialog box.

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Advanced color settings

Use the above options to adjust how colors appear in printed photos.

  • Use Saturation, Brightness, and Color tone to affect how overall colors are printed.

  • Adjust the Cyan, Magenta, Yellow, and Black sliders to specify the level of each color that is used in printing.

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Color management

Color management defines the range of colors that can be printed. The printer software translates the colors of an image from the current color settings to the color management option that is selected.

On the Color tab, select one of the following options in the Color management drop-down list:

  • ColorSmart/sRGB: Common standard color space, appropriate for most print jobs. Used for most Web-based documents and current imaging devices.

  • AdobeRGB: When using AdobeRGB to print from a professional software program, turn off the color management program and allow the printer software to manage the color space. Use the AdobeRGB setting for images that were originally created in the AdobeRGB color space.

  • Managed by application: Use this option to allow the program from which you are printing to manage the color of the photo.

Click Help to open a Help screen.

Services

If experiencing print quality issues or problems with the functioning of the printer, click the Service this device button to open the HP Deskjet 5700 Series Toolbox.

Another way to open the HP Deskjet 5xxx Series Toolbox, is by right-clicking the HP 5xxx Series Printer icon in the lower-right corner of the screen, then clicking Toolbox.

Device Setting
Definition
Align the Printer
Aligns the print cartridges for the optimum print quality.
Calibrate Color
Balances the color tints on printed pages when both photo and color pens are used. Perform when color tints have visibly shifted towards yellow, magenta, or blue.
Clean the Print Cartridges
Perform a print cartridge cleaning when print quality has decreased noticeably or when recommended by the troubleshooting instructions.
Print a Test Page
Print a test page to verify that the printer is working correctly.
Print Quality Calibration
Aligns the print cartridges for the optimum print quality.
Print a Diagnostic Page
Prints a diagnostic test page that indicates how the print nozzles are working.

Estimated ink level

The Estimated Ink Level tab shows a graphic estimate of how much ink is left in the black and tri-color print cartridges. This is an estimate only, the actual ink levels may vary.

NOTE: When using refilled print cartridges, the Estimated Ink level and the Printer Status Window may indicate that the print cartridge is out of ink. Either continue to use the print cartridge until print quality degrades, or replace the print cartridge with a new HP print cartridge.

Click Print Cartridge Ordering Information to open the Print Cartridge Ordering Information window.

Click Order Online to order print cartridge replacements from HP.

Click Print Page to print a page with the print cartridge reorder information on it.

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Configuration

Use the Configuration tab to manually enable accessories, select which messages to display, and set Performance options.

Click Configure Status Messages to open the status message window.

Select the status messages you want the printer to display.

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HP Deskjet 5440 and 5940 tab differences

The printer driver for the HP Deskjet 5440 and 5940 does not have a Basics tab. The Orientation, Page Order, Copies, Ink Volume, and Dry Time settings are on other tabs for these two printers and are listed below.

Driver setting
Definitions
Orientation
Select Portrait (tall) or Landscape (wide). Click Mirror image for reverse printing, such as iron-on decals.
Page order
Select Front to back, Back to front.
Copies
Select the number of copies to print.
Driver Setting
Definition
Ink Volume
Adjusts the amount of ink printed on the page. the lighter the ink volume, the faster the printout will dry.
Dry Time
Provides extra drying time for slow-drying printouts. The printer will hold onto the printout until the dry time has elapsed.

Figure 1: HP Deskjet 5440 and 5940 printer driver tabs

  • The Copies option is on the Advanced tab under Paper/Output.

  • The Page order option is on the Advanced tab under Layout Options.

  • The Ink Volume option is on the Advanced tab under Printer Features.

  • The Dry Time option is on the Advanced tab under Printer Features.

Figure 2: HP Deskjet 5440 and 5940 Advanced tab

The Orientation option is on the Printing Shortcuts Tab.

Figure 3: HP Deskjet 5440 and 5940 Printing Shortcuts tab

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