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HP Business Inkjet 1200 Series Printer - Driver Installation for Windows

Startup page of the CD browser for Windows

The startup page of the CD Browser for Windows consists of the following components:
  • Install Printer Driver: Installs the printer driver for a direct printer or network printer in the Windows environment.

  • Browse Documentation: Opens the Browse Documentation screen from which the document to view can be selected.

  • Register Product: Opens the Web site where the printer can be registered. The Web site provides customer service, technical support, notices of product and software upgrades, free newsletters with exclusive guidelines, and special offers. The registration Web site can be accessed to create and update profiles.

  • Customization Utility: Launches the MakeDisk utility.

  • HP Web Jetadmin: Opens the URL http://www.hp.com/go/webjetadmin in the default Web browser on the system.

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Install the printer software for Windows - Direct Connect

Connect the printer directly to the computer using a Universal Serial Bus (USB) cable or an IEEE 1284-compliant bi-directional parallel cable.

NOTE: Windows NT 4.0 does not support USB.
NOTE: Do not connect a USB and a parallel cable to the printer at the same time.

When connecting the printer directly, it is possible to share the printer with other computers using a simple form of networking known as locally shared networking.

When setting up the printer, connect the printer either before or when prompted during the installation of the printer software.

  • Connecting the printer to the computer before installing the printer software allows the New Hardware Found wizard in Windows to guide users through the printer setup.
  • Connecting the printer when prompted during the installation of the software allows the installation program to guide users through the printer setup.

HP recommends to connect the printer when prompted during the software installation.

The steps to install the printer software for Windows directly on a computer are as follows:
  1. Start Windows and ensure that no other applications are running.

  2. Insert the Starter CD in the CD-ROM drive. The System Setup Wizard runs automatically.
    NOTE: If the System Setup Wizard does not run automatically, select Start, and then the Run menu command. Type [CD ROM drive]:\SETUP in the command line box. For example, type D:\SETUP , if D: is the CD ROM drive.
  3. Click Install Printer Driver from the CD Browser menu.

  4. Click OK after selecting the language for installing the printer software.

  5. Click the Software License Agreement button to read it and click Next.

  6. Click Next to install the printer directly to the computer.

  7. Select the connector type and click Next.

  8. Select Typical Installation to install the most common drivers and components. Click Next.

  9. Specify a name for the printer in the Printer Name text box and click Next.

  10. If the printer needs to be shared, click the Share as radio button and specify a share name. Otherwise, go to the next step by clicking Next.

  11. Click Install to begin the installation.

  12. Connect the USB cable from the computer to the printer. Ensure the printer is turned on. Click Skip if users prefer to connect to the printer at a later date.

  13. Upon USB cable connection, the Looking for new hardware screen disappears automatically and the installation proceeds.

  14. Click Finish to complete the installation of the printer software.

  15. Use the Next Steps screen to run the Web registration, print a test page, or view the readme file.

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Install the printer software for Windows - Embedded Wired Network

If the printer has network capability, it can be shared in a network environment by connecting it directly to the network. This type of connection offers the ability to manage the printer using the embedded Web server from any computer on the network.

NOTE: It is important to note that administrative privileges are required to install the printer driver in Windows 2000 and Windows XP.
One of the initial steps to install a printer on the network is to choose the installation option for the type of network. The available options are:
  • Client/server network: If the network has a computer acting as a dedicated print server, install the printer software on the server and then install the printer software on the client computers using the Add Printer wizard.

  • Peer-to-peer network: In case of a peer-to-peer network(a network without a dedicated print server), install the software on the computers that will be using the printer.

Installing the software on a network

The steps to install the printer software on a network are:
  1. Connect the printer to the network. Ensure that the printer is turned on and a LAN cable is connected from the printer to the hub, the router, or the network access points.

  2. Close any programs that are open.

  3. Insert the Starter CD into the CD-ROM drive. The CD menu starts automatically. To manually start the installation, click Start, and then click Run. Browse to the CD-ROM drive for the computer, click Autorun.exe, and then click Open. In the Run dialog box, click OK.

  4. Click Install Printer Driver.

  5. Click OK after selecting the language for installing the printer software.

    Figure 1: Choose Setup Language dialog box

  6. Click Next on the Software License Agreement screen.

    Figure 2: Software License Agreement screen

  7. Click OK on the HP Software License Agreement screen.

    Figure 3: HP Software License Agreement screen

  8. Check the Connected via the network (wired or wireless) radio button and click Next.

    Figure 4: Printer Connection screen

  9. Select Search from a list of detected printers and click Next to search the printer from a list of detected printers. Proceed to step 14.

    Figure 5: Identify Printer screen

  10. It is also possible to specify a printer by address. Select the Specify a printer by address option and click Next.

    Figure 6: Identify Printer screen

  11. The Specify Printer screen appears when the Specify a printer by address option is selected. Proceed to step 14.

    Figure 7: Specify Printer screen

  12. If installing a printer that will be connected to the network in future, select the third option, which is Enter settings for a printer not on the network, from the Identify Printer screen. After selecting Enter settings for a printer not on the network, enter settings for a printer that is not on the network, and then click Next.

    Figure 8: Identify Printer screen

  13. The Printer Settings screen appears when the Enter settings for a printer not on the network option is selected. It is recommended to take note of the Mech address label placed at the back of the printer or print a Configuration page to obtain this Mech hardware address.

    Figure 9: Printer Settings screen

  14. The Printer Found screen appears when the Search from a list of detected printers option is selected on the Identify Printer screen.

    Figure 10: Printer Found screen

  15. Click Connected via the network (wired or wireless) option on the Printer Connection screen and click Next.

    Figure 11: Printer Connection screen

  16. Select Typical Installation on the Installation Type screen to install the most common drivers and components and then click Next.

    Figure 12: Installation Type screen

  17. Specify a name for the printer in the Printer Name and click Next.

    Figure 13: Printer Name screen

  18. If the printer needs to be shared, click the Share as radio button on the Printer Sharing screen and specify the share name. Otherwise, go to the next step by clicking Next.

    Figure 14: Printer Sharing screen

  19. Click Install on the Ready to Install screen to begin the installation.

    Figure 15: Ready to Install screen

  20. Click Finish to complete the installation.

    Figure 16: Finish screen

After installing the software on a dedicated print server, access the printer properties and select Sharing for sharing the printer on the network.

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Installing the printing software on Client Computers

After the drivers have been installed on the computer that is acting as the print server, the printing functionality can be shared. Individual Windows users who want to use the network printer must install the software on their computers (clients).

A client computer can connect to the printer in the following ways:

  • In the Printers folder, double-click the Add Printer icon and follow the instructions for a network installation.

  • On the network, browse to the printer and drag it to the Printers folder.

  • Add the printer and install the software from the INF file on the network.

On the Starter CD, the INF files are stored in folders that use a particular format. For example, if the CD drive letter is D, then D:\SETUP\DRIVERS\WIN2K_XP\ENGLISH would contain the English PCL 3 INF file for Windows 2000 and Windows XP.

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Installing the printer driver using Add Printer

  1. From the Windows desktop, click Start, point to Settings, and then click Printers.

  2. Double-click Add Printer.

    Figure 17: Add Printer

  3. The Add Printer Wizard opens. Click Next to proceed to the next step.

    Figure 18: Add Printer Wizard

  4. Click the Network Printer radio button on the Local or Network Printer screen and click Next.

    Figure 19: Local or Network Printer screen

  5. Click the Find a printer in the Directory option to locate the printer in the directory. Click Next.

    Figure 20: Locate Your Printer Screen

  6. The Find Printers dialog box appears.

    Figure 21: Find Printers dialog box

  7. Select the printer name in the Find Printers dialog box.

    Figure 22: Find Printers dialog box

  8. Click Next to keep the selected printer as the default printer.

    Figure 23: Default Printer screen

  9. Click Finish to complete the installation.

    Figure 24: Finishing the Installation

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Sharing the printer

  1. Right-click the HP Business Inkjet 1200 printer icon in the Printers window and click the Sharing option on the pop-up menu.

  2. Click the Shared as: option on the Sharing tab.

  3. Specify a share name for the installed printer and click OK.

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Install the printer software for Windows - Wireless

The HP Business Inkjet 1200dtwn printer is designed for 802.11b wireless networks and is compatible with 802.11g networks.

It is essential to know the network communication mode and network name (SSID) to install the printer on a wireless network. Use the device manufacturer's configuration utility to determine the network card of the computer or the Wireless Access Point (WAP) settings of the network.

Network name (SSID)

A network name or Service Set Identifier (SSID) identifies a particular wireless network. In order to operate on a network, a device must identify the network name.

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Types of wireless security

Use the following security options to configure the printer:
  1. Open System (no security) - The network does not require security for authorization or encryption. This is the factory default setting of the printer. The printer will attempt to detect and automatically associate to an Open System wireless network.

  2. Wired Equivalent Privacy (WEP) - WEP provides security by encrypting data sent over radio waves from one wireless device to another wireless device. Devices on a WEP-enabled network use WEP keys to encode data. If the network uses WEP, the WEP key(s) should be known.

  3. Wi-Fi Protected Access (WPA) - WPA provides security by doing the following:

    • Encrypting data sent over radio waves from one wireless device to another wireless device.

    • Controlling access to network resources through authentication protocols.

WPA either requires the use of an authentication server that is best suited for enterprise networks or a pass phrase known to all devices on the network.

The printer software can be installed in two modes.

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Infrastructure mode

Infrastructure mode is the recommended communication mode. When the printer is set to the infrastructure mode, the printer communicates with other devices on the network, whether the devices are wired or wireless, through a WAP. WAPs commonly act as routers or gateways on small networks.

The steps to install the printer in the infrastructure mode are:
  1. Connect the printer to the computer by either using the network cross-over cable, which is provided in-box with the printer, or connect the printer to the hub, the router, or the network access point with a network cable, which is available as an optional accessory.

  2. Close any programs that are open.

  3. Insert the Starter CD in the computer. The startup page of the CD is launched automatically. To manually start the installation, click Start and then click Run. Browse to the CD ROM driver of the computer and click AUTORUN.EXE and then click Open. Click Install Printer Driver on the startup page of the software CD.

    Figure 25: Startup page

  4. Click OK after selecting the language for installation from the list box.

    Figure 26: Choose Setup Language

  5. Click either the HP Software License Agreement button to read the HP license agreement or the Next button.

    Figure 27: Welcome screen

    Figure 28: HP Software License Agreement

  6. On the Printer Connection screen, select Connected via the network (wired or wireless), and then click Next.

    Figure 29: Printer Connection

  7. The HP setup wizard can search for a specified printer or users can specify a particular printer by specifying its hardware address. Click the Search from a list of detected printers (Recommended) option to search the local network for printers and select from the displayed. Click the Specify a printer by address option to identify the printer by entering the hardware address, the IP address, the IP hostname, or the IPX address of the printer. Alternatively, enter the settings of a printer without discovering the printer on the local network by selecting the Enter settings for a printer not on the network option.

    Figure 30: Identify Printer screen

  8. The list of printers available on the network is displayed in the Printers Found screen. Click Next after selecting the appropriate printer. Ensure that the hardware MAC address in the displayed list matches the one printed at the back of the printer or printed on the Configuration page.

    Figure 31: Printers Found screen

    NOTE: When selecting the printer, ensure that the hardware MAC address matches the one printed at the back of the printer or printed on the Configuration page.
  9. Click the Wireless option to connect the printer for wireless communication and click Next.

    Figure 32: Connection Type Screen

  10. A list of detected wireless networks is displayed. Click the appropriate network name (SSID) from the displayed list to select it and click Next.

    Figure 33: Select a Network Name Screen

  11. Select the appropriate authentication type of wireless network.

    Figure 34: Wireless Encryption - WEP Screen

  12. Type the WEP encryption key for authentication.

    Figure 35: Wireless Encryption - WEP Authentication Screen

  13. Click Next to confirm the wireless settings and configure the printer. Otherwise click the Change Settings button.

    Figure 36: Confirm Settings screen

  14. Disconnect the network cable from the printer to enable wireless network printing and click OK. Similarly, disconnect the cross cable when prompted if the printer is to be used in a wireless mode.

    Figure 37: Printer Settings Dialog Box

  15. Select Typical Installation on the Installation Type screen to install the most common drivers and components and then click Next.

    Figure 38: Installation Type

  16. Specify a name for the printer in the Printer Name text box and click Next.

    Figure 39: Printer Name

  17. If the printer needs to be shared, click the Share as radio button on the Printer Sharing screen and specify the share name, else click Next.

    Figure 40: Printer Sharing

  18. Click Install on the Ready to Install screen to begin the installation.

    Figure 41: Ready to Install Screen

  19. Click Finish to complete the installation.

    Figure 42: Finish

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Ad hoc network mode

Ad hoc is recommended for use only by advanced users. When the printer is set to the ad hoc communication mode, the printer communicates directly with other wireless devices without the use of a WAP.

Devices on the ad hoc network must:
  • Be 802.11b-compatible
  • Have ad hoc as the communication mode
  • Have the same network name SSID
  • Be on the same subnet
  • Be on the same channel
  • Have the same 802.11b security settings
Follow the listed steps to connect to the printer using its factory default ad hoc network settings:
  1. Do the following to reset the network name (SSID) of the printer to hpsetup:
    1. With the printer powered on and idle, press and hold down the Configuration page button.

    2. While holding down the Configuration pagebutton, press the Resume button three times.

    3. Release the Configuration page button.

  2. Open the configuration utility for the wireless network card of the computer and do the following:
    1. Create a new wireless profile with the Communication mode set as ad hoc, the Network Name (SSID) as hpsetup, and Security (encryption) as disabled.

    2. Activate the profile.

    NOTE: After activating the new profile, the computer loses communication with other devices on the network.
  3. Wait for two minutes for the printer to obtain an IP address and then press the Configuration page button of the printer to print the configuration pages.

  4. On the Network Configuration page, verify the following:
    • The network name (SSID) is hpsetup
    • The communication mode is ad hoc
    • The IP address is not 0.0.0.0

    If one of the above is not true, repeat steps 1 through 5.

  5. Insert the Starter CD in the CD drive of the computer and follow the onscreen instructions.

  6. On the Connection Type screen, select Wireless, and then click Next.

  7. Follow the onscreen instructions to complete the software installation.

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Summary of driver configurations under different install methods

Setup
Windows 98/ME
Windows NT
Windows 2000
Windows XP
Typical (default) Setup
PCL3 driver, Toolbox, User Guide
-
PCL3 driver, Toolbox, User Guide
PCL3 driver, Toolbox, User Guide
Root INF
PCL3 driver, Toolbox
-
PCL3 driver, Toolbox
PCL3 driver, Toolbox
Add Printer (driver files)
PCL3 Driver
PCL3 Driver
PCL3 Driver
PCL3 Driver
Features
Windows OS
Macintosh OS
Installer
Yes
Yes
Uninstaller
Yes
Yes
Orientation
Yes
Yes
Photo Paper Printing
Yes
Yes
LaserJet Margins
Yes
-
Resizing Options
Yes
-
HP Digital Photography
Yes
Yes
Two-sided printing
Yes
Yes
Booklet printing
Yes
-
Tiling
Yes
-
Watermark
Yes
-
Copies
Yes
Yes
Print preview
Yes
Yes
Manual duplexing
Yes
Yes
Auto duplexing
Yes
Yes
Print in grayscale
Yes
-
Presentation Printing
Yes
-
Poster Printing
Yes
-
Percent of Normal Size
Yes
-
Pages per Sheet
Yes
-
Paper Size
Yes
Yes
Paper Type
Yes
Yes
Paper Options
Yes
Yes

Minimized Margins - The minimized margins feature enables the printer to print closer to the bottom edge of a page. Therefore, more text can be printed on a sheet of paper. However, if the margins are too close to the end of the paper and the text is heavy and saturated, the ink tends to smudge because the paper curls up while coming out of the printer. To prevent such smudging, HP LaserJet margins can be emulated. HP LaserJet margins can be emulated by selecting the Emulate LaserJet Margins option on the Effects tab. Enabling this option helps prevent such problems by automatically scaling the document to fit within the margins.

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Web deployment of drivers

The following drivers are deployed on the HP Web site:
  • Windows - Full Printing System
  • Win9x PCL3 and USB driver
  • NT4 PCL3 driver
  • Win2K/XP PCL3 driver
  • DJCP
  • Scrubber for Win98/WinXP
  • Mac Raster driver
  • Windows User Guide
  • Windows Setup Poster
  • OS/2 Raster Omnidriver
  • Linux Raster driver
The printer driver can be accessed from the HP Business Inkjet 1200 printer series support Web site: http://www.hp.com/support/businessinkjet1200
NOTE: There is a single Macintosh installer for all languages.

Driver language codes

Language Code
Language
00
Language-neutral/All languages
ar
Arabic
pr
Portuguese
sc
Simplified Chinese
tc
Traditional Chinese
cz
Czech
da
Danish
du
Dutch
en
English
fi
Finnish
fr
French
ge
German
gr
Greek
hb
Hebrew
hu
Hungarian
it
Italian
ko
Korean
no
Norwegian
pi
Polish
ru
Russian
sp
Spanish
sw
Swedish
tu
Turkish
Component
Location
Part number
Description
DOS
Win98/ WinMe
NT4
Win2000
WXP32
Win2003 Server
WXP64
Mac OS 9.x
Mac OS 10.x
Languages
Windows Full Printing System
HP product website
bi1200
Self-extracting exe that automatically launches installer. Supports Win98, WinMe, NT4, Win2000, WinXP32. Does not support Win2003. Installable components include PCL3 printer drivers, toolbox, user's guide, MS USBPrint drivers for Win98/Me USB printing.
Yes
Yes
Yes
Yes
Yes
All
Win9x PCL3
HP product website
bi1201
Self-extracting exe for Add Printer Wizard installation. Contains PCL3 Win98/Me drivers and MS USBPrint drivers for USB printing.
Yes
All
NT4 PCL3
HP product website
bi1202
Self-extracting exe for Add Printer Wizard installation. Contains PCL3 NT4 drivers.
Yes
All
Win2k/XP PCL3
HP product website
bi1203
Self-extracting exe for Add Printer Wizard installation. Contains PCL3 Win2000/XP32 drivers.
Yes
Yes
Yes
All
DJCP
HP product website
bi1204
Self-extracting exe containing DJCP. Package is Win32 executable but DJCP supports DOS.
Yes
All
Scrubber for Win98/WinMe
HP product website
bi1205
Scrubber utility for Win98/WinMe
Yes
English
Scrubber for Win2k/XP
HP product website
bi1206
Scrubber utility for Win2k/WinXP
Yes
Yes
Yes
Yes
English
Mac Raster Driver
HP product website
bi1207
Self-extracting exe containing installer that supports Mac OS 9.x
Yes
All in 1 installer (en, fr, it, ge, sp, pr, du, sw, jp)
Mac Raster Driver
HP product website
bi1208
Self-extracting exe containing installer that supports Mac OS 10.1
Yes
All in 1 installer (en, fr, it, ge, sp, pr, du, sw, sc, jp)
Mac Raster Driver
HP product website
bi1209
Self-extracting exe containing installer that supports Mac OS 10.2
Yes
All in 1 installer (en, fr, it, ge, sp, pr, du, sw, sc, jp)
Mac Raster Driver
HP product website
bi1210
Self-extracting exe containing installer that supports Mac OS 10.3
Yes
All in 1 installer (en, fr, it, ge, sp, pr, du, sw, sc, jp)
Windows user's guide
HP product website
ug.pdf
PDF version of the User's Guide.
Yes
Yes
Yes
Yes
Yes
Yes
Yes
Yes
All
Windows setup poster
HP product website
roadmap.pdf
setup poster PDF
Yes
Yes
Yes
Yes
Yes
Yes
Yes
Yes
N.A.

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Installer

The advantages of using the installer are:
  1. Unattended installation: The installer provides the option of creating an unattended installer. This unattended installer helps to save time for administrators working in a corporate environment. The only difference between the original package and the customized package are the language-dependent components. The Customization utility extracts one of the selected language components from the original installer. This implementation is mainly due to caching MSI database on the user system after the first time installation. For instance, if the administrator only chooses to have one driver personality and the Toolbox without other accompanied components, the consequence is that other components will never get installed on the system for subsequent installations.

  2. Uninstallation: It is recommended that the uninstallation should be performed using the uninstaller. If the uninstallation using the uninstaller fails then use the Scrubber utility. The Scrubber utility is provided to help clean up the system.

    Perform the following steps for uninstalling printer software as a best practice: First, uninstall the printer software. Next, reboot the system. Lastly, use the scrubber utility.

  3. Provides roll back capability. This capability is triggered whenever the installer encounters errors. It ensures that the system restores to its initial state.

  4. Supports easy installation of printers using Root inf. Root inf facilitates hardware first installation. This in turn helps to locate information in the driver folder without having the user to locate the driver inf.

  5. Gets launched automatically at the end of Hardware Wizard setup to install other software components, such as Toolbox and user guide.

The installer has the following limitations:
  • Requires a restart if MSI engine is updated during installation. Some applications may not be able to use the printer without reboot.

  • Installer requires Service Pack 6 to be pre-installed on Windows NT 4 system.

  • Installer requires at least Internet Explorer 5.0 to run the Peer-to-Peer or Server Setup. This is because the MS SDI libraries used by Ichabod are distributed through Internet Explorer 5.0.

  • Unable to do plug and play installation from Windows to Novell through USB/LPT.

  • Unselected components are also present in the customized installer package. But those components would not be installed through silent installer.

  • Unable to support wireless Jetdirect boxes. Please use JetDirect Wizard installer to setup the printer using Jetdirect.

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Customization utility

The features of Customization utility are:
  • Allows administrator to create customized installation package for deployment in corporate\enterprise environment.

  • Customized installer can be launched silently from a batch file. No user interaction is required.

  • It provides the option to create new network ports in silent installation. No validation of IP address during administration. The Internet protocol (IP) is validated during installation.

  • Roll back silently for any error during installation. No error messages are displayed.

The advantages of using the Customization utility are:
  1. Flexibility: The Customization utility offers flexibility for modifying certain settings during runtime. These settings include port selection, printer naming, printer share name, printer comment, and location.

  2. Virtual ports and USB setup: The Customization utility is capable of creating virtual ports and allowing USB installation.

  3. Maintenance Mode: The Customization utility provides maintenance options after the first installation. The maintenance mode options include:

    • Add an additional printer or printer driver.

    • Modify the existing installation.

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Input/Output

The printer uses the Device ID Input/Output (I/O) technique for direct connect and Peripheral Management Language (PML) for network printers to query for ink level, error status and print servicing.

Device ID offers various advantages over DOT4, which is an IEEE industry standard that supports multi-function peripherals within an operating system.

Device ID

The benefits of using Device ID (for direct connect - LPT/USB) are:
  • Consistent status mechanism over different operating systems, such as Windows and Macintosh.
  • Simplified installation and testing.
  • Better input/output robustness.
The constraints of using Device ID are:
  • No status updates and myPrintMileage support during printing.
  • 90 seconds delay after printer stop printing before message pop-up (system setting) on LPT ports only.
  • Long delay when accessing myPrintMileage information.

PML Objects

The benefits of using PML objects (for TCP/IP network) are:
  • More detailed status reporting than Device ID.
  • Quick response, that is no delay when accessing myPrintMileage information.
  • Status updates during printing.

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