Print | Rate this content

HP Color LaserJet 4700 Printer Series - How to Print on Envelopes, Custom, or Special Paper Media

Overview

Use these guidelines when printing on special types of media.

NOTE: Special media such as envelopes, transparencies, custom-size paper, or heavy media greater than 120 g/m2 is used in Tray 1.

To print on any special media

To print on any special media, use the following procedure:

  1. Load the media in the paper tray.

  2. When the printer prompts for the paper type, select the correct media type for the paper loaded in the tray. For example, select GLOSSY when loading HP Color Laser Glossy Photo Paper.

  3. In the software application or the printer driver, set the media type to match the media type that is loaded in the paper tray.

NOTE: For the best print quality, always verify that the media type selected on the printer control panel and the media type selected in the application or printer driver match the type of media loaded in the tray.

top

Transparencies

When printing on transparencies, use the following guidelines:

  • Handle transparencies using the edges. Oils from the fingers deposited on the transparency can cause print quality problems.

  • Use only overhead transparencies recommended for use in this printer. Hewlett-Packard recommends using HP Color Laser Transparencies. HP products are designed to work together for optimum printing results.

  • In either the software application or the driver, select TRANSPARENCY as the media type, or print from a tray that is configured for transparencies.

CAUTION: Transparencies not designed for Color LaserJet printing might melt in the printer or wrap around the fuser, causing damage to the printer.

top

Glossy paper

  • In either the software application or the driver, select GLOSSY , HEAVY GLOSSY , or EXTRA HEAVY GLOSSY as the media type, or print from a tray that is configured for glossy paper.

  • Use the control panel to set the media type to GLOSSY for the input tray being used.

  • Because this affects all print jobs, it is important to return the printer to its original settings once the job has printed. See Configuring input trays for more information .

NOTE: Hewlett-Packard recommends using HP Color Laser Glossy Photo Paper and soft glossy papers designed for use in HP color laser printers. HP products are designed to work together for optimum printing results. If other types of glossy media are used, print quality could be compromised.

top

Colored paper

  • Colored paper should be of the same high quality as white xerographic paper.

  • Pigments used in colored media must be able to withstand the printer’s fusing temperature of 190°C (374°F) for 0.1 second without deterioration.

  • The printer creates colors by printing patterns of dots, overlaying and varying their spacing to produce various colors. Varying the shade or color of the paper will affect the shades of the printed colors.

top

Envelopes

NOTE: Envelopes can be printed only from Tray 1. Set the tray’s media size to the specific envelope size. See Printing envelopes from Tray 1 .

Adhering to the following guidelines will help ensure proper printing on envelopes and help prevent printer jams:

  • Do not load more than 20 envelopes into Tray 1.

  • The weight rating of envelopes should not exceed 90 g/m2 (24 lb bond).

  • Envelopes should be flat.

  • Do not use envelopes with windows or clasps.

  • Envelopes must not be wrinkled, nicked, or otherwise damaged.

  • Envelopes with peel-off adhesive strips must use adhesives that can withstand the heat and pressures of the printer’s fusing process.

  • Envelopes should be loaded face-down and with the postage end feeding into the printer first.

top

Labels

NOTE: For printing labels, set the tray’s media type to LABELS in the printer control panel. See Configuring input trays . When printing labels, use the following guidelines:
  • Verify that the labels’ adhesive material can tolerate temperatures of 190°C (374°F) for 0.1 second.

  • Verify that there is no exposed adhesive material between the labels. Exposed areas can cause labels to peel off during printing, which can cause printer jams. Exposed adhesive can also cause damage to printer components.

  • Do not re-feed a sheet of labels.

  • Verify that the labels lie flat.

  • Do not use labels that are wrinkled, bubbled, or otherwise damaged.

top

Heavy paper

The following heavy paper types can be used with the HP Color LaserJet 4700 series printer.

Paper type
Paper weight
Heavy and extra-heavy stock
105-163 g/m2
28-43 lb
Cardstock
163-220 g/m2
43-58 lb
Intermediate
90-105 g/m2
24-28 lb
HP Tough paper
5 mil

When printing on heavy paper types, use the following guidelines:

  • Use Tray 1 for paper that is heavier than 120 g/m2 (32 lb).

  • For optimum results when printing on heavy paper, use the printer control panel to set the media type for the tray to HEAVY or EXTRA-HEAVY .

  • In either the software application or the driver, select HEAVY or EXTRA-HEAVY as the media type, or print from a tray that is configured for heavy paper.

  • Because this setting affects all print jobs, it is important to return the printer back to its original settings once the job has printed. See Configuring input trays.

CAUTION: In general, do not use paper that is heavier than the media specification recommended for this printer. Doing so can cause misfeeds, paper jams, reduced print quality, and excessive mechanical wear.

top

HP LaserJet Tough paper

When printing on HP LaserJet Tough paper, use the following guidelines:

  • Handle HP LaserJet Tough paper only by the edges. Oils from the fingers deposited on HP LaserJet Tough paper can cause print quality problems.

  • Use only HP LaserJet Tough paper with this printer. HP products are designed to work together for optimum printing results.

  • In either the software application or the driver, select TOUGH PAPER as the media type, or print from a tray that is configured for HP LaserJet Tough paper.

top

Preprinted forms and letterhead

Observe the following guidelines for best results with preprinted forms and letterhead:

  • Forms and letterhead must be printed with heat-resistant inks that will not melt, vaporize, or release undesirable emissions when subjected to the printer’s fusing temperature of approximately 190°C (374°F) for 0.1 second.

  • Inks must be non-flammable and should not adversely affect any printer rollers.

  • Forms and letterhead should be sealed in a moisture-proof wrapping to prevent changes during storage.

  • Before loading preprinted paper such as forms and letterhead, verify that the ink on the paper is dry. During the fusing process, wet ink can come off of preprinted paper.

  • To load pre-printed forms and letterhead into Tray 1, load them face down with the top edge of the page facing towards the person using it.

  • To load pre-printed forms and letterhead into Tray 2 or an optional tray, load them face up with the top edge of the page facing away from the person using it.

  • When duplex printing, load pre-printed forms and letterhead into Tray 2 or an optional 500-sheet tray face down with the top edge of the page towards the person using it.

top

Recycled paper

This printer supports the use of recycled paper. Recycled paper must meet the same specifications as standard paper. Hewlett-Packard recommends that recycled paper contain no more than 5% ground wood.

top

Custom-sized paper

To set a custom paper size perform the following steps:

  1. Open the printer driver.

  2. On the Paper or Paper/Quality tab, click Custom .

  3. On the Custom Paper Size window, type the name of the custom paper size.

  4. Type the paper-size length and width. If the user types a size that is too small or too large, the driver automatically adjusts the size to the minimum or maximum size that is allowed.

  5. If necessary, click the button to change the unit of measure between millimeters and inches.

  6. Click Save .

  7. Click Close . The product is now set to print the document on the custom-size paper that is selected. The name that was saved appears in the paper-size list for future use.

top

Different paper/covers

Follow these instructions for printing a first page that is different from other pages in the print job.

  1. Open the printer driver.

  2. On the Paper or Paper/Quality tab, select the appropriate paper for the first page of the print job.

  3. Click Use Different Paper/Covers .

  4. In the list box, click the pages or covers that is to be printed on different paper.

  5. To print front or back covers, Add Blank or Preprinted Cover must also be selected.

  6. Select the appropriate paper type or source for the other pages of the print job. The product is now set to print the document on the paper that is selected.

NOTE: The paper size must be the same for all pages of the print job.

top

Provide feedback

Please rate the information on this page to help us improve our content. Thank you!