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HP LaserJet 3050, 3055, 3390 and 3392 AiO Series Products - Advanced Fax Features and Tasks

Using speed-dial entries, one-touch keys, and group-dial entries

You can store frequently dialed fax numbers or groups of fax numbers as one-touch keys, speed-dial entries, or group-dial entries.

In the all-in-one phone book, a total of 120 entries are available for speed-dial entries and group-dial entries. For example, if you program 100 of the entries as speed-dials, the remaining 20 can be used for group-dials.

Using dialing characters

When using the control panel to enter your name in the header or to enter a name for a one-touch key, speed-dial entry, or group-dial entry, press the appropriate alphanumeric button repeatedly until the letter that you need appears. Then, press the > button to select that letter and move to the next space. Alphanumeric buttons and corresponding characters shows which letters and numbers appear on each alphanumeric button when the default language is set to English.

Alphanumeric buttons and corresponding characters
Button number
Characters
Button number
Characters
1
1
7
P Q R S p q r s 7
2
A B C a b c 2
8
T U V t u v 8
3
D E F d e f 3
9
W X Y Z w x y z 9
4
G H I g h i 4
0
0
5
J K L j k l 5
*
( ) + - . / , “ * & @ R W
6
M N O m n o 6
#
space # ,
Use > to move the cursor on the control panel and use < to delete characters.

To insert a pause

You can insert pauses into a fax number that you are dialing or programming to a one-touch key, speed-dial entry, or group-dial entry. Pauses are often needed when dialing internationally or connecting to an outside line.

  • Press # (Pause) repeatedly until a comma (, ) appears on the control-panel display, indicating that the pause will occur at that point in the dialing sequence.

  • Press * (Symbols ) repeatedly until W appears on the control-panel display to have the all-in-one wait for a dial tone before dialing the remainder of the telephone number.

  • Press * (Symbols ) repeatedly until R appears on the control-panel display to have the all-in-one perform a hook flash.

To program or edit speed-dial entries and one-touch keys

Speed-dial entries 1 through 10 (HP LaserJet 3050 all-in-one), 1 through 12 (HP LaserJet 3055 all-in-one), or 1 through 16 (HP LaserJet 3390/3392 all-in-one) are also associated with their corresponding one-touch keys on the control panel. The one-touch keys can be used for speed-dial or group-dial entries. A maximum of 50 characters can be entered for a single fax number.

To gain access to all of the speed-dial entries, you must use the Shift button. Speed-dial entries 6 through 10 (HP LaserJet 3050 all-in-one), 7 through 12 (HP LaserJet 3055 all-in-one), and 9 through 16 (HP LaserJet 3390/3392 all-in-one) are all available by pressing Shift and the associated one-touch key on the control panel.
Speed-dial entries, one-touch keys, and group-dial entries are more easily programmed from the software. For instructions about programming speed-dial entries, one-touch keys, and group-dial entries using HP ToolboxFX, see the HP ToolboxFX online Help.

Complete the following steps to program speed-dial entries and one-touch keys from the all-in-one control panel:

  1. On the all-in-one control panel, press Menu .

  2. Use the < or the > button to select Fax setup , and then press .

  3. Press to select Phone Book .

  4. Press to select Individual setup .

  5. Press to select Add/Edit .

  6. Use the alphanumeric buttons to specify the speed-dial entry number that you want to associate with this fax number, and then press . Selecting a number from 1 to 10, 1 to 12, or 1 to 16 also associates the fax number with the corresponding one-touch key.

    When entering a fax number, press Pause until a comma (, ) appears if you want to insert a pause in the dialing sequence, or press * until W appears if you want the all-in-one to wait for a dial tone.
  7. Use the alphanumeric buttons to enter the fax number. Include any pauses or other needed numbers, such as an area code, an access code for numbers outside a PBX system (usually a 9 or 0), or a long distance prefix.

  8. Press .

  9. Use the alphanumeric buttons to enter a name for the fax number. To do so, repeatedly press the alphanumeric button for the letter that you need until the letter appears. (For a list of characters, see Using dialing characters .)

    To insert punctuation, press the asterisk (* ) button repeatedly until the character that you want appears, and then press the > buttton to go to the next space.
  10. Press to save the information.

  11. If you have more speed-dial entries or one-touch keys to program, repeat steps 1 through 10.

To delete speed-dial entries and one-touch keys

  1. On the all-in-one control panel, press Menu .

  2. Use the < or the > button to select Fax setup , and then press .

  3. Press to select Phone Book .

  4. Press to select Individual setup .

  5. Use the < or the > button to select Delete , and then press .

  6. Use the alphanumeric buttons to enter the number of the speed-dial entry you want to delete, and then press .

  7. Press to confirm the deletion.

To program speed-dial entries or one-touch keys quickly

The following procedure cannot be used to program a group-dial entry. For group-dial entry instructions, see To program group-dial entries .
  1. Press Phone Book , enter an unprogrammed speed-dial entry, and then press .

    -or-

    Press an unprogrammed one-touch key.

    The control-panel display notifies you that the speed-dial entry or one-touch key has not been programmed.

  2. Press to program the speed-dial entry or one-touch key.

  3. Enter the fax number, and then press . Include pauses, or other needed numbers, such as an area code, an access code for numbers outside a PBX system (usually a 9 or 0), or a long-distance prefix. (See Using dialing characters for more information.)

    When entering a fax number, press Pause until a comma (, ) appears to insert a pause in the dialing sequence. Press * until W appears if you want the all-in-one to wait for a dial tone.
  4. Use the alphanumeric buttons to enter a name for the fax number. To do so, repeatedly press the alphanumeric button for the letter that you need until the letter appears. (For a list of characters, see Using dialing characters .)

  5. Press to save the information.

To manage group-dial entries

If you send information to the same group of people on a regular basis, you can program a group-dial entry to simplify the task. Group-dial entries are composed of speed-dial entries. Group-dial entries using numbers 1 through 10 (HP LaserJet 3050 all-in-one), 1 through 12 (HP LaserJet 3055 all-in-one), or 1 through 16 (HP LaserJet 3390/3392 all-in-one) are also associated with the corresponding one-touch key on the control panel.

Any individual speed-dial entry can be added to a group. All group members must have programmed speed-dial entries or one-touch keys assigned to them before being added to the group-dial entry.

Speed-dial entries, one-touch keys, and group-dial entries are more easily programmed from the software. For instructions about programming speed-dial entries, one-touch keys, and group-dial entries by using the HP ToolboxFX, see the HP ToolboxFX online Help.

To program group-dial entries

  1. Assign a speed-dial entry to each fax number that you want in the group. (For instructions, see To program or edit speed-dial entries and one-touch keys .)

  2. On the all-in-one control panel, press Menu .

  3. Use the < or the > button to select Fax setup , and then press .

  4. Press to select Phone Book .

  5. Use the < or the > button to select Group setup , and then press .

  6. Use the < or the > button to select Add/Edit group , and then press .

  7. Use the alphanumeric buttons to enter the number that you want to associate with this group, and then press . Selecting 1 through 10, 1 through 12, or 1 through 16 also associates the group with the corresponding one-touch key.

  8. Use the alphanumeric buttons to enter a name for the group, and then press .

  9. Press a one-touch key, and then press again to confirm the addition. Repeat this step for each group member you want to add.

    -or-

    Select Phone Book , and then select the speed-dial entry for the group member you want to add. Press to confirm the addition. Repeat this step for each group member you want to add.

  10. When you are finished, press .

  11. If you have more group-dial entries to assign, press , and then repeat steps 1 through 10.

To delete group-dial entries

  1. On the all-in-one control panel, press Menu .

  2. Use the < or the > button to select Fax setup , and then press .

  3. Press to select Phone Book .

  4. Use the < or the > button to select Group setup , and then press .

  5. Use the < or the > button to select Delete group , and then press .

  6. Using the alphanumeric buttons, enter the number of the group-dial that you want to delete, and then press .

  7. Press to confirm the deletion.

To delete an individual from a group-dial entry

  1. On the all-in-one control panel, press Menu .

  2. Use the < or the > button to select Fax setup , and then press .

  3. Press to select Phone Book .

  4. Use the < or the > button to select Group setup , and then press .

  5. Use the < or the > button to select Del. # in group , and then press .

  6. Use the < or the > button to select the individual that you want to delete from the group.

  7. Press to confirm the deletion.

  8. Repeat steps 6 and 7 to delete other individuals from the group.

    -or-

    Press Cancel if you are finished.

Deleting a speed-dial entry also deletes that entry from any group-dial entries that included that speed-dial entry.

To delete all phone book entries

You can delete all speed-dial entries, one-touch keys, and group-dial entries that are programmed in the all-in-one.

After speed-dial entries, one-touch keys, and group-dial entries are deleted, they cannot be recovered.
  1. On the all-in-one control panel, press Menu .

  2. Use the < or the > button to select Fax setup , and then press .

  3. Press to select Phone Book .

  4. Use the < or the > button to select Delete all , and then press .

  5. Press to confirm the deletion.

Inserting a dial prefix

A dial prefix is a number or group of numbers that are automatically added to the beginning of every fax number you enter at the control panel or from the software. The maximum number of characters for a dial prefix is 50.

The default setting is Off . You might want to turn this setting on and enter a prefix if, for example, you have to dial a number such as 9 to get a telephone line outside of your company telephone system. While this setting is activated, you can dial a fax number without the dial prefix by using manual dial. For instructions, see Using manual dial .

To set the dial prefix

  1. On the all-in-one control panel, press Menu .

  2. Use the < or the > button to select Fax setup , and then press .

  3. Press the > button once to select Fax Send setup , and then press .

  4. Use the < or the > button to select Dial Prefix , and then press .

  5. Use the < or the > button to select On or Off , and then press .

  6. If you selected On , use the alphanumeric buttons to enter the prefix, and then press . You can use numbers, pauses, and dialing symbols.

Sending a delayed fax

You can schedule a fax to be sent automatically at a future time to one or more people. When you complete this procedure, the all-in-one scans the document into memory and returns to the Ready state so that you can perform other tasks.

If the all-in-one cannot transmit the fax at the scheduled time, that information is indicated on the fax call report (if that option is turned on) or recorded in the fax activity log. The transmittal might be halted because the fax-sending call is not answered, or because a busy signal stops the redial attempts. (See Setting print times for the fax call report and Printing the fax activity log for more information.)

If you have set a fax to be sent at a future time but you need to add something to it, you can send the additional information as another job. All faxes that are scheduled to go to the same fax number at the same time are delivered as individual faxes.

To send a delayed fax

  1. Load the document into the automatic document feeder (ADF) input tray or onto the flatbed scanner.

  2. On the all-in-one control panel, press Menu .

  3. Use the < or the > button until Fax functions appears, and then press .

  4. Use the < or the > button until Send fax later appears, and then press .

  5. Use the alphanumeric buttons to enter the time.

  6. If the all-in-one is set to the 12-hour time mode, use the > button to move the cursor past the fourth character to set A.M. or P.M. Select 1 for A.M. or select 2 for P.M., and then press .

    -or-

    If the all-in-one is set to the 24-hour time mode, press .

  7. Use the alphanumeric buttons to enter the date, and then press .

    -or-

    Accept the default date by pressing .

  8. Enter the fax number, enter the speed-dial entry, or press the one-touch key.

    This feature does not support undefined (ad hoc) groups.
  9. Press or Start Fax . The all-in-one scans the document into memory and sends it at the designated time.

Using billing codes

If the billing codes feature has been turned on, the user will be asked to enter a billing code for each fax. The billing number is credited for each fax page that is sent. This includes all types of faxes except for poll-received, fax-forwarded, or computer-downloaded faxes. For an undefined group or a group-dial fax, the billing number is credited for each successful fax that is sent to each destination. To print a report that shows the total for each billing code, see Printing the billing-code report .

The factory-set default for the billing-code setting is Off . The billing code can be any number from 1 through 250.

To change the billing-code setting

  1. On the all-in-one control panel, press Menu .

  2. Use the < or the > button to select Fax setup , and then press .

  3. Use the < or the > button to select Fax Send setup , and then press .

  4. Use the < or the > button to select Billing codes , and then press .

  5. Use the < or the > button to select On or Off , and then press .

To use billing codes

  1. On the all-in-one control panel, enter the phone number manually, by one-touch key, or by speed-dial or group-dial entry.

  2. Load the document in the automatic document feeder (ADF) input tray or on the flatbed scanner.

  3. Press Start Fax .

  4. Enter the billing code, and then press Start Fax .

The fax job is sent and recorded in the billing-code report. For information about printing the billing-code report, see Printing the billing-code report .

Reprinting a fax

If you want to reprint a fax because the print cartridge was empty or if the fax was printed on the wrong type of media, you can try to reprint it. The amount of memory that is available determines the actual number of faxes that are stored for reprinting. The most recent fax prints first; the oldest fax that is in storage prints last.

These faxes are stored continuously. Reprinting them does not clear them from the memory. To clear these faxes from the memory, see Deleting faxes from memory .

To reprint a fax

Use the following steps to reprint a fax:

You do not need to use this procedure if the fax does not print because of a jam or because the media is completely depleted. During these situations, faxes are received to memory. As soon as you clear the jam or replenish the media, fax printing automatically resumes.
  1. On the all-in-one control panel, press Menu .

  2. Press the > button once. Fax functions appears.

  3. Press .

  4. Use the < or the > button until Reprint last appears.

  5. Press . The all-in-one begins reprinting the most recently printed fax.

To stop the printing at any time, press Cancel .

If this setting is set to Off , misprinted of faded faxes cannot be reprinted.

To change the fax reprint settings

The default fax reprint setting is On . To change this setting from the all-in-one control panel, complete the following steps:

  1. On the all-in-one control panel, press Menu .

  2. Use the < or the > button to select Fax setup , and then press .

  3. Use the < or the > button to select Fax Recv. setup , and then press .

  4. Use the < or the > button to select Reprint faxes , and then press .

  5. Use the < or the > button to select On or Off , and then press .

Automatic two-sided printing (duplexing) of received faxes (HP LaserJet 3390/3392 all-in-one only)

When Print duplex is On , all faxes received are printed two-sided. The factory-set default for printing faxes two-sided is Off .

To change the print duplex setting for faxes

  1. On the all-in-one control panel, press Menu .

  2. Use the < or the > button to select Fax setup , and then press .

  3. Use the < or the > button to select Fax Recv. setup , and then press .

  4. Use the < or the > button to select Print duplex , and then press .

  5. Use the < or the > button to select On or Off , and then press .

Deleting faxes from memory

Use this procedure only if you are concerned that someone else has access to your all-in-one and might try to reprint faxes from the memory.

In addition to clearing the reprint memory, this procedure clears any fax that is currently being sent, unsent faxes that are pending redial, faxes that are scheduled to be sent at a future time, and faxes that are not printed or forwarded.

To delete faxes from memory

  1. On the all-in-one control panel, press Menu .

  2. Press the > button once to display Fax functions , and then press .

  3. Use the < or > button to select Clear saved faxes , and then press .

  4. Press to confirm the deletion.

Using fax forwarding

You can set your all-in-one to forward incoming faxes to another fax number. When the fax arrives at your all-in-one, it is stored in the memory. The all-in-one then dials the fax number that you have specified and sends the fax. If the all-in-one cannot forward a fax because of an error (for example, the number is busy) and repeated redial attempts are unsuccessful, your all-in-one prints the fax.

If the all-in-one runs out of memory while receiving a fax, it terminates the incoming fax and only forwards the pages and partial pages that have been stored in the memory.

When it is using the fax-forwarding feature, the all-in-one (rather than the computer) must be receiving the faxes, and the answer mode must be set to Automatic (see Setting the answer mode ).

To use fax forwarding

  1. On the all-in-one control panel, press Menu .

  2. Use the < or the > button to select Fax setup , and then press .

  3. Use the < or the > button to select Fax Recv. setup , and then press .

  4. Use the < or the > button to select Forward fax , and then press .

  5. Press the > button to select On or Off , and then press .

  6. If you turn on the fax-forwarding feature, use the alphanumeric buttons to specify the fax number where the fax is to be sent, and then press to save your selection.

Using fax polling

If someone else has set up a fax to be polled, you can request that the fax be sent to your all-in-one. (This is known as polling another machine).

To poll (request a fax from) another fax machine

  1. On the all-in-one control panel, press Menu .

  2. Use the < or the > button to select Fax functions , and then press .

  3. Use the < or the > button to select Polling receive , and then press .

Your all-in-one dials the other fax machine and requests the fax.

Changing the silence-detect mode

This setting controls whether or not you can receive faxes from older-model fax machines that do not emit a fax signal during fax transmissions. At the time of this publication, these silent-model fax machines represented very few of the fax machines in use. The default setting is Off . The silence-detect mode setting should be changed only if you regularly receive faxes from someone who uses an older-model fax machine.

To change the silence-detect mode

  1. On the all-in-one control panel, press Menu .

  2. Use the < or the > button to select Fax setup , and then press .

  3. Use the < or the > button to select Fax Recv. setup , and then press .

  4. Use the < or the > button to select Silence Detect , and then press .

  5. Use the < or the > button to select On or Off , and then press to save your selection.

Creating stamp-received faxes

The all-in-one prints the sender identification information at the top of each received fax. You can also choose to have your own header information included on each received fax to confirm the date and time that the fax was received. The factory-set default for stamp-received faxes is Off .

This option applies only to received faxes that the all-in-one prints.

To make stamp-received faxes available

  1. On the all-in-one control panel, press Menu .

  2. Use the < or the > button to select Fax setup , and then press .

  3. Use the < or the > button to select Fax Recv. setup , and then press .

  4. Use the < or the > button to select Stamp faxes , and then press .

  5. Use the < or the > button to select On or Off , and then press to save your selection.

Setting the fax-error-correction mode

Usually, the all-in-one monitors the signals on the telephone line while it is sending or receiving a fax. If the all-in-one detects an error during the transmission and the error-correction setting is On , the all-in-one can request that the portion of the fax be resent. The factory-set default for error correction is On .

You should turn off error correction only if you are having trouble sending or receiving a fax, and you are willing to accept the errors in the transmission. Turning off the setting might be useful when you are trying to send a fax overseas or receive one from overseas, or if you are using a satellite telephone connection.

To change the error-correction setting

  1. On the all-in-one control panel, press Menu .

  2. Use the < or the > button to select Fax setup , and then press .

  3. Use the < or the > button to select All faxes , and then press .

  4. Use the < or the > button to select Error correction , and then press .

  5. Use the < or the > button to select On or Off , and then press to save your selection.

Changing the V.34 setting

The V.34 setting is the modem protocol that the all-in-one uses to send faxes. It is the worldwide standard for full-duplex modems that send and receive data across telephone lines at up to 33,600 bits per second (bps). The factory-set default for the V.34 setting is On .

You should change the V.34 setting only if you are having trouble sending a fax to or receiving a fax from a particular device. Turning off the setting might be useful when you are trying to send a fax overseas, or receive one from overseas, or if you are using a satellite telephone connection.

To change the V.34 setting

  1. On the all-in-one control panel, press Menu .

  2. Use the < or the > button to select Fax setup , and then press .

  3. Use the < or the > button to select All faxes , and then press .

  4. Use the < or the > button to select V.34 , and then press .

  5. Use the < or the > button to select On or Off , and then press .

Changing the sound-volume settings

Control the volume of the fax sounds from the control panel. You can make changes to the following sounds:

  • The fax sounds that are associated with incoming and outgoing faxes

  • The ring for incoming faxes

The factory-set default for the fax-sounds volume is Soft .

To change the fax-sounds (line-monitor) volume (HP LaserJet 3050 all-in-one)

Complete the following steps to change the fax-sound volume on the HP LaserJet 3050 all-in-one.

  1. Press Menu .

  2. Use the < or the > button to select System setup , and then press .

  3. Use the < or the > button to select Volume settings , and then press .

  4. Use the < or the > button to select PhoneLine Volume , and then press .

  5. Use the < or the > button to select Off , Soft , Medium , or Loud .

  6. Press to save your selection.

To change the fax-sounds (line-monitor) volume (HP LaserJet 3055/3390/3392 all-in-one)

Complete the following steps to change the fax-sounds volume on the (HP LaserJet 3055/3390/3392 all-in-one).

  1. Press Volume on the control panel.

  2. Use the < or the > button to select Off , Soft , Medium , or Loud .

  3. Press to save your selection.

To change the ring volume

When the all-in-one is initially receiving a call, a ring alert is audible. The ring duration length is based on the local telephone company ring-pattern length. The factory-set default for the ring volume is Soft .

  1. Press Menu .

  2. Use the < or the > button to select System setup , and then press .

  3. Use the < or the > button to select Volume settings , and then press .

  4. Use the < or the > button to select Ring volume , and then press .

  5. Use the < or the > button to select Off , Soft , Medium , or Loud .

  6. Press to save your selection.

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