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HP LaserJet 3050, 3055, 3390 and 3392 AiO Series Products - Advanced Fax Features and Tasks
Using speed-dial entries, one-touch keys, and group-dial entries
You can store frequently dialed fax numbers or groups of fax numbers as one-touch keys, speed-dial entries, or group-dial entries.
In the all-in-one phone book, a total of 120 entries are available for speed-dial entries and group-dial entries. For example, if you program 100 of the entries as speed-dials, the remaining 20 can be used for group-dials.
Using dialing characters
When using the control panel to enter your name in the header or to enter a name for a one-touch key, speed-dial entry, or group-dial entry, press the appropriate alphanumeric button repeatedly until the letter that you need appears. Then, press the > button to select that letter and move to the next space. Alphanumeric buttons and corresponding characters shows which letters and numbers appear on each alphanumeric button when the default language is set to English.
Use > to move the cursor on the control panel and use < to delete characters.
To insert a pause
You can insert pauses into a fax number that you are dialing or programming to a one-touch key, speed-dial entry, or group-dial entry. Pauses are often needed when dialing internationally or connecting to an outside line.
To program or edit speed-dial entries and one-touch keys
Speed-dial entries 1 through 10 (HP LaserJet 3050 all-in-one), 1 through 12 (HP LaserJet 3055 all-in-one), or 1 through 16 (HP LaserJet 3390/3392 all-in-one) are also associated with their corresponding one-touch keys on the control panel. The one-touch keys can be used for speed-dial or group-dial entries. A maximum of 50 characters can be entered for a single fax number.
To gain access to all of the speed-dial entries, you must use the Shift button. Speed-dial entries 6 through 10 (HP LaserJet 3050 all-in-one), 7 through 12 (HP LaserJet 3055 all-in-one), and 9 through 16 (HP LaserJet 3390/3392 all-in-one) are all available by pressing Shift and the associated one-touch key on the control panel.
Speed-dial entries, one-touch keys, and group-dial entries are more easily programmed from the software. For instructions about programming speed-dial entries, one-touch keys, and group-dial entries using HP ToolboxFX, see the HP ToolboxFX online Help.
Complete the following steps to program speed-dial entries and one-touch keys from the all-in-one control panel:
To delete speed-dial entries and one-touch keys
To program speed-dial entries or one-touch keys quickly
The following procedure cannot be used to program a group-dial entry. For group-dial entry instructions, see To program group-dial entries .
To manage group-dial entries
If you send information to the same group of people on a regular basis, you can program a group-dial entry to simplify the task. Group-dial entries are composed of speed-dial entries. Group-dial entries using numbers 1 through 10 (HP LaserJet 3050 all-in-one), 1 through 12 (HP LaserJet 3055 all-in-one), or 1 through 16 (HP LaserJet 3390/3392 all-in-one) are also associated with the corresponding one-touch key on the control panel.
Any individual speed-dial entry can be added to a group. All group members must have programmed speed-dial entries or one-touch keys assigned to them before being added to the group-dial entry.
Speed-dial entries, one-touch keys, and group-dial entries are more easily programmed from the software. For instructions about programming speed-dial entries, one-touch keys, and group-dial entries by using the HP ToolboxFX, see the HP ToolboxFX online Help.
To program group-dial entries
To delete group-dial entries
To delete an individual from a group-dial entry
Deleting a speed-dial entry also deletes that entry from any group-dial entries that included that speed-dial entry.
To delete all phone book entries
You can delete all speed-dial entries, one-touch keys, and group-dial entries that are programmed in the all-in-one.
After speed-dial entries, one-touch keys, and group-dial entries are deleted, they cannot be recovered.
Inserting a dial prefix
A dial prefix is a number or group of numbers that are automatically added to the beginning of every fax number you enter at the control panel or from the software. The maximum number of characters for a dial prefix is 50.
The default setting is. You might want to turn this setting on and enter a prefix if, for example, you have to dial a number such as 9 to get a telephone line outside of your company telephone system. While this setting is activated, you can dial a fax number without the dial prefix by using manual dial. For instructions, see Using manual dial .
To set the dial prefix
Sending a delayed fax
You can schedule a fax to be sent automatically at a future time to one or more people. When you complete this procedure, the all-in-one scans the document into memory and returns to the Ready state so that you can perform other tasks.
If the all-in-one cannot transmit the fax at the scheduled time, that information is indicated on the fax call report (if that option is turned on) or recorded in the fax activity log. The transmittal might be halted because the fax-sending call is not answered, or because a busy signal stops the redial attempts. (See Setting print times for the fax call report and Printing the fax activity log for more information.)
If you have set a fax to be sent at a future time but you need to add something to it, you can send the additional information as another job. All faxes that are scheduled to go to the same fax number at the same time are delivered as individual faxes.
To send a delayed fax
Using billing codes
If the billing codes feature has been turned on, the user will be asked to enter a billing code for each fax. The billing number is credited for each fax page that is sent. This includes all types of faxes except for poll-received, fax-forwarded, or computer-downloaded faxes. For an undefined group or a group-dial fax, the billing number is credited for each successful fax that is sent to each destination. To print a report that shows the total for each billing code, see Printing the billing-code report .
The factory-set default for the billing-code setting is. The billing code can be any number from 1 through 250.
To change the billing-code setting
To use billing codes
The fax job is sent and recorded in the billing-code report. For information about printing the billing-code report, see Printing the billing-code report .
Reprinting a fax
If you want to reprint a fax because the print cartridge was empty or if the fax was printed on the wrong type of media, you can try to reprint it. The amount of memory that is available determines the actual number of faxes that are stored for reprinting. The most recent fax prints first; the oldest fax that is in storage prints last.
These faxes are stored continuously. Reprinting them does not clear them from the memory. To clear these faxes from the memory, see Deleting faxes from memory .
To reprint a fax
Use the following steps to reprint a fax:
You do not need to use this procedure if the fax does not print because of a jam or because the media is completely depleted. During these situations, faxes are received to memory. As soon as you clear the jam or replenish the media, fax printing automatically resumes.
To stop the printing at any time, press Cancel .
If this setting is set to, misprinted of faded faxes cannot be reprinted.
To change the fax reprint settings
The default fax reprint setting is. To change this setting from the all-in-one control panel, complete the following steps:
Automatic two-sided printing (duplexing) of received faxes (HP LaserJet 3390/3392 all-in-one only)
Whenis , all faxes received are printed two-sided. The factory-set default for printing faxes two-sided is .
To change the print duplex setting for faxes
Deleting faxes from memory
Use this procedure only if you are concerned that someone else has access to your all-in-one and might try to reprint faxes from the memory.
In addition to clearing the reprint memory, this procedure clears any fax that is currently being sent, unsent faxes that are pending redial, faxes that are scheduled to be sent at a future time, and faxes that are not printed or forwarded.
To delete faxes from memory
Using fax forwarding
You can set your all-in-one to forward incoming faxes to another fax number. When the fax arrives at your all-in-one, it is stored in the memory. The all-in-one then dials the fax number that you have specified and sends the fax. If the all-in-one cannot forward a fax because of an error (for example, the number is busy) and repeated redial attempts are unsuccessful, your all-in-one prints the fax.
If the all-in-one runs out of memory while receiving a fax, it terminates the incoming fax and only forwards the pages and partial pages that have been stored in the memory.
When it is using the fax-forwarding feature, the all-in-one (rather than the computer) must be receiving the faxes, and the answer mode must be set to(see Setting the answer mode ).
To use fax forwarding
Using fax polling
If someone else has set up a fax to be polled, you can request that the fax be sent to your all-in-one. (This is known as polling another machine).
To poll (request a fax from) another fax machine
Your all-in-one dials the other fax machine and requests the fax.
Changing the silence-detect mode
This setting controls whether or not you can receive faxes from older-model fax machines that do not emit a fax signal during fax transmissions. At the time of this publication, these silent-model fax machines represented very few of the fax machines in use. The default setting is. The silence-detect mode setting should be changed only if you regularly receive faxes from someone who uses an older-model fax machine.
To change the silence-detect mode
Creating stamp-received faxes
The all-in-one prints the sender identification information at the top of each received fax. You can also choose to have your own header information included on each received fax to confirm the date and time that the fax was received. The factory-set default for stamp-received faxes is.
This option applies only to received faxes that the all-in-one prints.
To make stamp-received faxes available
Setting the fax-error-correction mode
Usually, the all-in-one monitors the signals on the telephone line while it is sending or receiving a fax. If the all-in-one detects an error during the transmission and the error-correction setting is, the all-in-one can request that the portion of the fax be resent. The factory-set default for error correction is .
You should turn off error correction only if you are having trouble sending or receiving a fax, and you are willing to accept the errors in the transmission. Turning off the setting might be useful when you are trying to send a fax overseas or receive one from overseas, or if you are using a satellite telephone connection.
To change the error-correction setting
Changing the V.34 setting
The V.34 setting is the modem protocol that the all-in-one uses to send faxes. It is the worldwide standard for full-duplex modems that send and receive data across telephone lines at up to 33,600 bits per second (bps). The factory-set default for the V.34 setting is.
You should change the V.34 setting only if you are having trouble sending a fax to or receiving a fax from a particular device. Turning off the setting might be useful when you are trying to send a fax overseas, or receive one from overseas, or if you are using a satellite telephone connection.
To change the V.34 setting
Changing the sound-volume settings
Control the volume of the fax sounds from the control panel. You can make changes to the following sounds:
The factory-set default for the fax-sounds volume is.
To change the fax-sounds (line-monitor) volume (HP LaserJet 3050 all-in-one)
Complete the following steps to change the fax-sound volume on the HP LaserJet 3050 all-in-one.
To change the fax-sounds (line-monitor) volume (HP LaserJet 3055/3390/3392 all-in-one)
Complete the following steps to change the fax-sounds volume on the (HP LaserJet 3055/3390/3392 all-in-one).
To change the ring volume
When the all-in-one is initially receiving a call, a ring alert is audible. The ring duration length is based on the local telephone company ring-pattern length. The factory-set default for the ring volume is.