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HP Wireless Printing Upgrade Kit - Setting up the HP Printer with the HP Wireless Printing Upgrade Kit in Windows XP and Vista

Introduction

The HP Wireless Printing Upgrade Kit replaces the USB cable to allow you the freedom of wireless communication between the HP product and the computer. You can also share the HP product with other computers over an existing wireless network.

NOTE: The HP Wireless Printing Upgrade Kit is no longer available for purchase. The kit is not supported on a Macintosh system.

Figure 1: Wireless Printing Upgrade Kit setup

Image of the Wireless Printing Upgrade Kit setup.
1 - Printer adapter
2 - Computer adapter

How to use this document

Choose your operating system, and then follow the instructions to set up your Wireless Printing Upgrade Kit. Each set of instructions includes two sections:

Section one: Follow the steps in this section first to set up a wireless connection between your HP product and one computer.

Section two (optional): After you complete the steps in the first section, see this section if you want to add your HP product to an existing wireless network. Adding the HP product to the network allows you to share the HP product with other computers on the network.

Windows XP

Follow these steps to set up your HP product with the HP Wireless Printing Upgrade Kit in Windows XP.

Section one: Setting up the HP Printer with the HP Wireless Printing Upgrade Kit

Follow these steps first to set up the kit and the HP product on one computer. After you complete the steps in this section, you can continue to Section two to add the HP product to an existing wireless network (optional).

Step one: Unpack the kit and check the box contents

Unpack the product kit. Make sure that the kit includes the following items.

Figure 2: HP Wireless Printing Upgrade Kit box contents

Contents of the HP Wireless Printing Upgrade Kit
1 - Printer adapter
2 - Computer adapter
3 - HP Wireless Printing Upgrade Kit CD
4 - USB cable
5 - Power cord

Step two: Connect the printer adapter

  1. Turn off the HP product.

  2. Connect the USB cable to the printer adapter and the USB port on the back of the HP product.

    NOTE: Even if the HP product has a USB port on the front, use only the port on the back.
  3. Plug the power cord into the printer adapter and the power outlet. Make sure that the first two lights of the printer adapter turn on.

    Figure 3: The printer adapter with the power adapter plugged in and lights on

    Printer Adapter  with the power cord and USB cable plugged in and the lights on.
  4. Turn on the HP product.

Step three: Install the upgrade kit software

Follow these steps to install the kit.

NOTE: Do not connect the computer adapter until prompted to do so.

Important: With some versions of Windows XP, a message displays stating that the USB controller needs updating. The message connects to a Microsoft Web page that contains a link to the USB controller. Download and install the update so that the HP Wireless Printing Upgrade Kit works correctly.

  1. Close all software programs except for the firewall program. Also close any HP software such as HP Solution Center or HP Director.

    NOTE: Respond to any firewall questions concerning the HP Wireless Printing Upgrade Kit software by clicking Always allow or Yes.
  2. Follow these steps to compare the software version on the kit CD with the software version available for download from the HP Web site.

    1. Note the software version on the kit CD.

    2. Open a new window to browse to the Software and Driver Download page:

      Right-click this link, Software and Driver Downloads , and then click Open in New Window.

    3. Select your operating system, and then click Next.

    4. Click the Plus sign () next to Driver.

    5. Compare the software version on the kit CD with the software version on the HP Web site.

  3. Follow these steps depending on the result of the version comparison.

    If the software on the HP Web site is more current than the CD, follow these steps to begin a Web installation:

    1. Click More Info, and then read through the minimum system requirements and additional instructions. You can also click View directions () for complete download instructions.

    2. Click Download. This option allows you to install the software at any time after the download completes.

    3. Click Save, and then browse to the location on your computer where you want to save the file.

    4. Click Save. The software downloads to your computer.

      Hint: Make a note of the place where you saved the file, in case you want to install it at a later time.

    5. Browse to where you saved the file, and then double-click the file to start the installation.

    If the software on the CD is current, follow these steps to begin a CD installation.

    1. Insert the HP Wireless Printing Upgrade Kit CD into the CD drive of the computer.

      The software should open automatically. If it does not open, click My Computer on the computer desktop, double-click the icon for the CD drive, and then double-click Setup.exe.
      NOTE: If the New Hardware Found wizard opens, select Install Automatically, and then continue.
    2. Click Install.

  4. Follow the on-screen instructions to install the software.

    NOTE: Some of the dialog boxes might open behind the installer window. If the software installation seems to stop for too long, check for windows or dialog boxes hidden behind other windows.
  5. When prompted, insert the computer adapter into a USB port on the computer.

    Figure 4: Insert the computer adapter into a USB port on the computer

    Image: Insert the computer adapter into a USB port on the computer
    NOTE: If it is difficult to insert the computer adapter into the USB port, buy an extension cable or swivel extender for the port.
  6. Click Finish to complete the software installation.

    NOTE: Leave this box checked: For best results, allow all users full printer access. If this box is unchecked, only an administrator can restart the HP product if it pauses due to being out of paper or other causes.

Step four: Set up the printer connection

Select one of the following connection methods, depending on whether you already installed your HP product software and drivers.

Method one: You already installed the printer software and drivers
  1. Right-click the Connection Manager icon () in the notification area (lower-right corner of your screen).

  2. Click Connect.

    A progress box opens as the new wireless instance of your HP product is created. This new instance of the HP product has (Copy 1) after the name.

    NOTE: You can delete the old instance of the HP product if you do not plan to use it. You can also rename the HP product if you want to. Follow the instructions for your operating system.

Important: If the installer asks you to insert your HP product CD, click Cancel. You might have to click Cancel several times.

After a few moments, the Connection Manager icon changes to show a successful connection ().

Method two: You need to install the printer software and drivers

Follow these steps to download and install the most current software available from the HP Web site. Because the version of the software included on the CD might not be the latest version, HP recommends downloading the software.

NOTE: Leave your HP product attached to the Wireless Printer Adapter. Do not connect the USB cable.
  1. Open a new window to browse to the Get Software and Drivers page:

    Right-click this link, Get Software and Drivers , and then click Open in New Window.

  2. If prompted, type your product number, and then click Next. You might also need to click your model in a list of similar products.

  3. Select your operating system, and then click Next.

  4. Click the Plus sign () next to Driver, and then click the driver that you want to download.

  5. Read through the minimum system requirements and additional instructions. You can also click View directions () for complete download instructions.

  6. Click Download. This option allows you to install the software at any time after the download completes.

  7. Click Save, and then browse to the location on your computer where you want to save the file.

  8. Click Save. The software downloads to your computer.

    Hint: Make a note of the place where you saved the file, in case you want to install it at a later time.

  9. When the software asks you to plug in the USB cable, follow these steps:

    1. Right-click the Connection Manager icon () in the notification area (lower-right corner of your screen).

    2. Select Connect.

      After a few moments, the icon changes to show a successful connection ().

Step five: Test the setup

After you complete all of the previous steps, try printing a document to make sure that the set up works correctly.

  1. Open a document.

  2. Click File, and then click Print. The Print window opens.

  3. In the Name drop-down list, click your wireless product from the list of products.

    TIP!
    Your list of products now contains two or more products. For example, the list might contain HP PSC 1400 series and HP PSC 1400 series (Wireless). To print, select the product with (Wireless) following the name.
  4. Click OK or Print to print the document.

Section two: Adding the printer to an existing wireless network (optional)

This section is optional and provides instructions to share your HP product with other computers over an existing wireless network. Make sure that you complete the steps in Section one first.

NOTE: You only need the one computer adapter provided in the kit. Leave it connected to the original computer on which you installed the software.

Figure 5: Wireless Printing Upgrade Kit in a wireless network

1 - Printer adapter
2 - Computer adapter
3 - Access point (router)

Step one: Configure the network to allow multiple users

Follow these steps on the computer where you installed the Wireless Printing Upgrade Kit software with the computer adapter.

NOTE: To complete this task, obtain the service set identifier (SSID) and Wired Equivalent Privacy (WEP) key or passphrase for the network. (The WEP key secures 802.11 wireless networks.)

The SSID name, which is the name that is assigned to a wireless network, cannot have any spaces. If the existing network SSID name has spaces, rename it in order to successfully connect to the HP Wireless Printing Upgrade Kit.

The product documentation can help you find this information.

  1. Click Start, click Programs, and then select HP Wireless Printing Upgrade.

  2. Click Advanced Setup. The Allow multiple users to share the printer dialog box opens.

  3. Select Yes. A list of available Wireless Access Points opens.

  4. Select the desired access point, and then click Next. Click Refresh, if your access point is not on the list.

  5. When the Security Setting screen opens, type the SSID in the box.

    NOTE: All your wireless devices must use the same SSID.
  6. Select the appropriate Security setting.

    CAUTION: HP strongly recommends using security on your network. Without security, others can gain access to the network and computers, which can cause effects ranging from system slowdowns to destroyed files.

    The available security settings include the following settings:

    WEP (64-Bit)
    Encrypts data using the WEP 64-bit standard.
    WEP (128-Bit)
    Encrypts data using the WEP 128-bit standard.
    WPA-PSK
    Encrypts data using the Wi-Fi Protected Access with Preshared Key standard. Introduced in 2003, WPA is a wireless security that offers more protection than WEP. WPA-PSK offers two encryption methods, TKIP and AES, with dynamic encryption keys.
    WPA2-PSK
    WPA2 is a stronger version of WPA.
    Disabled
    No data encryption. This is not recommended.
  7. Create a passphrase or network key as appropriate for the security type.

    WEP (64-bit) or WEP (128 bit): Use either Passphrase or Network key
    Passphrase
    Type a word or a phrase (8–63 characters) in the Passphrase field, and then click Generate Keys. The program creates a key based on this passphrase. Click Next.
    Network Key
    Type a value in the Network Key and Confirm Network Key fields, and then click Next.
    WPA-PSK or WPA2-PSK
    NOTE: Other Wireless Stations must use the same encryption method.
    Select the Encryption method (TKIP or AES), and then type a key value in the Network Key and Confirm Network Key fields. Click Next.

    The IP Address Setting screen opens.

  8. Check whether the IP address automatically generated:

    1. Right-click the Wireless Printing Upgrade Kit icon in the Notification Area (lower-right corner of the computer screen).

    2. Click Properties.

    • If an IP address displays in Properties, the IP address was automatically generated, because your LAN has a DHCP Server. Select Obtain IP Address automatically on the IP Address Setting screen, and then skip to step 10.

    • If the IP address does not display in Properties, continue to the next step.

  9. Follow these steps to set the IP address:

    1. Click Start, click Run, and then type cmd in the Open box.

    2. When the Command Prompt window opens, type ipconfig, and then press ENTER:

      The IP configuration information displays on the screen.

    3. Make a note of the Subnet Mask and the Default Gateway values.

    4. Click Use the following IP address.

    5. Type an unused IP address from the IP address pool used in the LAN.

      NOTE: If necessary, check with the network administrator for help finding an unused IP address from the IP address pool.
    6. Use the same Subnet Mask and Default Gateway values that you noted in step c.

  10. After reviewing the settings, click Apply, and then click Finish.

Step two: Configure other computers to use the printer

To allow other computers on the wireless network to use the upgraded HP product, install the HP Wireless Printing Upgrade Kit on each computer.

NOTE: You do not have to change the computer adapter in any way to complete this procedure. Leave it attached to the first computer.
  1. Insert the HP Wireless Printing Upgrade Kit CD into the other computer, and then follow the on-screen instructions to install the software.

    NOTE: If the software version number on the CD is not the most current version, download the software from the HP Web site, and start the installation.
  2. A dialog box opens with a prompt to select the computer on the network. Select the computer, and then click Continue.

  3. Follow the same procedure for each computer on the network.

Windows Vista

Follow these steps to set up your HP product with the HP Wireless Printing Upgrade Kit in Windows Vista.

Section one: Setting Up the HP Printer with the HP Wireless Printing Upgrade Kit

Follow these steps first to set up the kit and the HP product on one computer. After you complete the steps in this section, you can optionally continue to Section two to add the HP product to an existing wireless network (optional).

Step one: Unpack the kit and check the box contents

Unpack the product kit. Make sure that the kit includes the following items.

Figure 6: HP Wireless Printing Upgrade Kit box contents

Contents of the HP Wireless Printing Upgrade Kit
1 - Printer adapter
2 - Computer adapter
3 - HP Wireless Printing Upgrade Kit CD
4 - USB cable
5 - Power cord

Step two: Connect the printer adapter

  1. Turn off the HP product.

  2. Connect the USB cable to the printer adapter and the USB port on the back of the HP product.

    NOTE: Even if the HP product has a USB port on the front, use only the port on the back.
  3. Plug the power cord into the printer adapter and the power outlet. Make sure that the first two lights turn on.

    Figure 7: The printer adapter with the power adapter plugged in and lights on

    Printer Adapter  with the power cord and USB cable plugged in and first two lights on.
  4. Turn on the HP product.

Step three: Install the upgrade kit software

Follow these steps to install the kit.

NOTE: Do not connect the computer adapter until prompted to do so.
  1. Close all software programs except for the firewall program. Also close any HP software such as HP Solution Center or HP Director.

    NOTE: Respond to any firewall questions concerning the HP Wireless Printing Upgrade Kit software by clicking Always allow or Yes
  2. Follow these steps to compare the software version on the kit CD with the software version available for download from the HP Web site.

    1. Note the software version on the kit CD.

    2. Open a new window to browse to the Software and Driver Download page:

      Right-click this link, Software and Driver Downloads , and then click Open in New Window.

    3. Select your operating system, and then click Next.

    4. Click the Plus sign () next to Driver.

    5. Compare the software version on the kit CD with the software version on the HP Web site.

  3. Follow these steps depending on the result of the version comparison.

    If the software on the HP Web site is more current than the CD, follow these steps to begin a Web installation:

    1. Click More Info, and then read through the minimum system requirements and additional instructions. You can also click View directions () for complete download instructions.

    2. Click Download. This option allows you to install the software at any time after the download completes.

    3. Click Save, and then browse to the location on your computer where you want to save the file.

    4. Click Save. The software downloads to your computer.

      Hint: Make a note of the place where you saved the file, in case you want to install it at a later time.

    5. Browse to where you saved the file, and then double-click the file to start the installation.

    If the software on the CD is current, follow these steps to begin a CD installation.

    1. Insert the HP Wireless Printing Upgrade Kit CD into the CD drive of the computer.

      The software should open automatically. If it does not open, click My Computer on the computer desktop, double-click the icon for the CD drive, and then double-click Setup.exe.

      NOTE: If the New Hardware Found wizard opens, select Install Automatically, and then continue.
    2. Click Install.

  4. Follow the on-screen instructions to install the software.

    NOTE: Some of the dialog boxes might open behind the installer window. If the software installation seems to stop for too long, check for windows or dialog boxes hidden behind other windows.
  5. When prompted, insert the computer adapter into a USB port on the computer.

    Figure 8: Insert the computer adapter into a USB port on the computer

    Image: Insert the computer adapter into a USB port on the computer.
    NOTE: If it is difficult to insert the computer adapter into the USB port, buy an extension cable or swivel extender for the port.
  6. Click Finish to complete the software installation.

    NOTE: Leave this box checked: For best results, allow all users full printer access. If this box is unchecked, only an administrator can restart the HP product if it pauses due to being out of paper or other causes.

Step four: Set up the printer connection

Select one of the following connection methods, depending on whether you already installed your HP product software and drivers.

Method one: You already installed the printer software and drivers
  1. Right-click the Connection Manager icon () in the notification area (lower-right corner of your screen).

  2. Click Connect.

    A progress box opens as the new wireless instance of your HP product is created. This new instance of the HP product has (Copy 1) after the name.

    NOTE: You can delete the old instance of the HP product if you do not plan to use it. You can also rename the HP product if you want to. Follow the instructions for your operating system.

Important: If the installer asks you to insert your HP product CD, click Cancel. You might have to click Cancel several times.

After a few moments, the Connection Manager icon changes to show a successful connection ().

Method two: You need to install the printer software and drivers

Follow these steps to download and install the most current software available from the HP Web site. Because the version of the software included on the CD might not be the latest version, HP recommends downloading the software.

NOTE: Leave your HP product attached to the Wireless Printer Adapter. Do not connect the USB cable.
  1. Open a new window to browse to the Get Software and Drivers page:

    Right-click this link, Get Software and Drivers , and then click Open in New Window.

  2. If prompted, type your product number, and then click Next. You might also need to click your model in a list of similar products.

  3. Select your operating system, and then click Next.

  4. Click the Plus sign () next to Driver, and then click the driver that you want to download.

  5. Read through the minimum system requirements and additional instructions. You can also click View directions () for complete download instructions.

  6. Click Download. This option allows you to install the software at any time after the download completes.

  7. Click Save, and then browse to the location on your computer where you want to save the file.

  8. Click Save. The software downloads to your computer.

    Hint: Make a note of the place where you saved the file, in case you want to install it at a later time.

  9. When the software asks you to plug in the USB cable, follow these steps:

    1. Right-click the Connection Manager icon () in the notification area (lower-right corner of your screen).

    2. Select Connect.

      After a few moments, the icon changes to show a successful connection ().

Step five: Test the setup

After you complete all of the previous steps, try printing a document to make sure that the set up works correctly.

  1. Open a document.

  2. Click File, and then click Print. The Print window opens.

  3. In the Name drop-down list, click your wireless product from the list of products.

    TIP!
    Your list of products now contains two or more products. For example, the list might contain HP PSC 1400 series and HP PSC 1400 series (Wireless). To print, select the product with (Wireless) following the name.
  4. Click OK or Print to print the document.

Section two: Adding the printer to an existing wireless network (optional)

This section is optional and provides instructions to share your HP product with other computers over an existing wireless network. Make sure that you complete the steps in Section one first.

NOTE: You only need the one computer adapter provided in the kit. Leave it connected to the original computer on which you installed the software.

Figure 9: Wireless Printing Upgrade Kit in a wireless network

1 - Printer adapter
2 - Computer adapter
3 - Access point (router)

Step one: Configure the network to allow multiple users

Follow these steps on the computer where you installed the Wireless Printing Upgrade Kit software with the computer adapter.

NOTE: To complete this task, obtain the service set identifier (SSID) and Wired Equivalent Privacy (WEP) key or passphrase for the network. (The WEP key secures 802.11 wireless networks.)

The SSID name, which is the name that is assigned to a wireless network, cannot have any spaces. If the existing network SSID name has spaces, rename it in order to successfully connect to the HP Wireless Printing Upgrade Kit.

The product documentation can help you find this information.

  1. Click the Windows icon (), click Programs, and then select HP Wireless Printing Upgrade.

  2. Click Advanced Setup. The Allow multiple users to share the printer dialog box opens.

  3. Select Yes. A list of available Wireless Access Points opens.

  4. Select the desired access point, and then click Next. Click Refresh if your access point is not on the list.

  5. When the Security Setting screen opens, type the SSID in the box.

    NOTE: All your wireless devices must use the same SSID.
  6. Select the appropriate Security setting.

    CAUTION: HP strongly recommends using security on your network. Without security, others can gain access to the network and computers, which can cause effects ranging from system slowdowns to destroyed files.

    The available security settings include the following:

    WEP (64-Bit)
    Encrypts data using the WEP 64-bit standard.
    WEP (128-Bit)
    Encrypts data using the WEP 128-bit standard.
    WPA-PSK
    Encrypts data using the Wi-Fi Protected Access with Preshared Key standard. Introduced in 2003, WPA is a wireless security that offers more protection than WEP. WPA-PSK offers two encryption methods, TKIP and AES, with dynamic encryption keys.
    WPA2-PSK
    WPA2 is a stronger version of WPA.
    Disabled
    No data encryption. This is not recommended.
  7. Create a passphrase or network key as appropriate for the security type.

    WEP (64-bit) or WEP (128 bit): Use either Passphrase or Network key
    Passphrase
    Type a word or a phrase (8–63 characters) in the Passphrase field, and then click Generate Keys. The program creates a key based on this passphrase. Click Next.
    Network Key
    Type a value in the Network Key and Confirm Network Key fields, and then click Next.
    WPA-PSK or WPA2-PSK
    NOTE: Other Wireless Stations must use the same encryption method.
    Select the Encryption method (TKIP or AES), and then type a key value in the Network Key and Confirm Network Key fields. Click Next.

    The IP Address Setting screen opens.

  8. Check whether the IP address automatically generated:

    1. Right-click the Wireless Printing Upgrade Kit icon in the Notification Area (lower-right corner of the computer screen).

    2. Click Properties.

    If an IP address displays in the Properties, the IP address automatically generated because your LAN has a DHCP Server. Select Obtain IP Address automatically on the IP Address Setting screen, and then skip to step 10.

    If the IP address does not display in the Properties, continue to the next step.

  9. Follow these steps to set the IP address:

    1. Click the Windows icon (), and then type cmd in the Start Search dialog box.

    2. When the Command Prompt window opens, type ipconfig, and then press ENTER:

      The IP configuration information displays on the screen.

    3. Make a note of the Subnet Mask and the Default Gateway values.

    4. Click Use the following IP address.

    5. Type an unused IP address from the IP address pool used in the LAN.

      NOTE: If necessary, check with the network administrator for help finding an unused IP address from the IP address pool.
    6. Use the same Subnet Mask and Default Gateway values that you noted in step c.

  10. After reviewing the settings, click Apply, and then click Finish.

Step two: Configure other computers to use the printer

To allow other computers on the wireless network to use the upgraded HP product, install the HP Wireless Printing Upgrade Kit on each computer.

NOTE: You do not have to change the computer adapter in any way to complete this procedure. Leave it attached to the first computer.
  1. Insert the HP Wireless Printing Upgrade Kit CD into the other computer and follow the on-screen instructions to install the software.

    NOTE: If the software version number on the CD is not the most current version, download the software from the HP Web site, and start the installation.
  2. A dialog box opens with a prompt to select the computer on the network. Select the computer, and then click Continue.

  3. Follow the same procedure for each computer on the network.

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