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HP LaserJet Pro 300/400 color MFP M375/M475 Series Product - Setup Menu

To open this menu, touch the Setup button. The following sub menus are available:

  • HP Web Services

  • Reports

  • Quick Forms

  • Fax Setup

  • System Setup

  • Service

  • Network Setup

HP Web Services menu

Menu item
Description
Enable Web Services
Enables HP Web Services so you can use HP ePrint and the Apps menu.
HP ePrint is a tool that prints documents by using any e-mail enabled device to send them to the product’s e-mail address.
Use the Apps menu to print directly from select Web applications.
Display E-Mail Address
Select whether to display the product's IP address on the control panel.
Print Information Sheet
Print a page that contains the e-mail address for the product as well as other information for HP Web Services.
Turn ePrint On/Off
Turn HP ePrint on or off.
Turn Apps On/Off
Turn the Apps feature on or off.
Remove Web Services
Remove HP Web Services from this product.

Reports menu

Use the Reports menu to print reports that provide information about the product.

Menu item
Description
Demo Page
Prints a page that demonstrates print quality
Menu Structure
Prints a map of the control panel-menu layout. The active settings for each menu are listed.
Configuration Report
Prints a list of all the product settings. Includes basic network information when the product is connected to a network.
Supplies Status
Prints the status for each print cartridge, including the following information:
  • Estimated percentage of cartridge life remaining

  • Approximate pages remaining

  • Part numbers for HP print cartridges

  • Number of pages printed

  • Information about ordering new HP print cartridges and recycling used HP print cartridges

Network Summary
Prints a list of all product network settings
Usage Page
Prints a page that lists pages that were jammed or mispicked in the product, monochrome (black and white) or color pages, and reports the count for pages scanned, faxed, and copied.
PCL Font List
Prints a list of all the PCL fonts that are installed.
PS Font List
Prints a list of all the PostScript (PS) fonts that are installed
PCL6 Font List
Prints a list of all the PCL6 fonts that are installed
Color Usage Log
Prints a report that shows the user name, application name, and color usage information on a job-by-job basis
Service Page
Prints the service report
Diagnostics Page
Prints the calibration and color diagnostics pages
Print Quality Page
Prints a page that helps solve problems with print quality

Quick Forms menu

Menu item
Sub-menu item
Description
Notebook Paper
Narrow Rule
Wide Rule
Child Rule
Prints pages that have preprinted lines
Graph Paper
1/8 inch
5 mm
Prints pages that have preprinted graph lines
Checklist
1-Column
2-Column
Prints pages that have preprinted lines with check boxes
Music Paper
Portrait
Landscape
Prints pages that have preprinted lines for writing music

Fax Setup menu

In the following table, items that have an asterisk (*) indicate the factory default setting.

Menu item
Sub-menu item
Sub-menu item
Description
Fax Set-Up Utility
This is a tool for configuring the fax settings. Follow the on-screen prompts and select the appropriate response for each question.
Basic Setup
Time/Date
(Settings for time format, current time, date format, and current date.)
Sets the time and date setting for the product.
Fax Header
Enter your fax number.
Enter company name.
Sets the identifying information that is sent to the receiving product.
Answer Mode
Automatic*
Manual
TAM
Fax/Tel
Sets the type of answer mode. The following options are available:
  • Automatic: The product automatically answers an incoming call on the configured number of rings.

  • Manual: The user must press the Start Fax button or use an extension phone (press buttons 1-2-3 on the extension phone) to make the product answer the incoming call.

  • TAM: A telephone answering machine (TAM) is attached to the Aux phone port of the product. The product will listen for fax tones after the answering machine has picked up the call-and pick up a call if fax tones are detected.

  • Fax/Tel: The product will automatically pick up all calls and determine if the call is a voice or fax call. If the call is a fax call, the product handles the call as an incoming fax. If the incoming call is detected as a voice call, the product will generate an audible synthesized ring to alert the user of an incoming voice call.

Rings to Answer
Sets the number of rings that must occur before the fax modem answers. The default setting is 5.
Distinctive Ring
All Rings*
Single
Double
Triple
Double and Triple
If you have distinctive ring phone service, use this item to configure how the product responds to incoming calls.
  • All Rings: The product answers all ring patterns or calls that come through the telephone line.

  • Single: The product answers any calls that produce a single-ring pattern.

  • Double: The product answers any calls that produce a double-ring pattern.

  • Triple: The product answers any calls that produce a triple-ring pattern.

  • Double and Triple: The product answers any calls that produce a double-ring or triple-ring pattern.

Dial Prefix
On
Off*
Specifies a prefix number that must be dialed when sending faxes from the product. If you turn this feature on, the product prompts you to enter the number and then it automatically includes that number every time you send a fax.
Advanced Setup
Fax Resolution
Standard
Fine*
Superfine
Photo
Sets the resolution for sent documents. Higher resolution images have more dots per inch (dpi), so they show more detail. Lower resolution images have fewer dots per inch and show less detail, but the file size is smaller and the fax takes less time to transmit.
Lighter/Darker
Sets the darkness of outgoing faxes.
Fit to Page
On*
Off
Shrinks incoming faxes that are larger than the paper size set for the tray.
Glass Size
Letter
A4
Sets the default paper size for documents being scanned from the flatbed scanner.
Dialing Mode
Tone*
Pulse
Sets whether the product should use tone or pulse dialing.
Redial if Busy
On*
Off
Sets whether the product should attempt to redial if the line is busy.
Redial if No Answer
On
Off*
Sets whether the product should attempt to redial if the recipient fax number does not answer.
Redial if Comm. Error
On*
Off
Sets whether the product should attempt to redial the recipient fax number if a communication error occurs.
Detect Dial Tone
On
Off*
Sets whether the product should check for a dial tone before sending a fax.
Billing Codes
On
Off*
Enables the use of billing codes when set to On. A prompt appears where you can enter the billing code for an outgoing fax.
Extension Phone
On*
Off
When this feature is enabled, you can press the 1-2-3 buttons on the extension phone to cause the product to answer an incoming fax call.
Stamp Faxes
On
Off*
Sets the product to print the date, time, sender's phone number, and page number on each page of incoming faxes.
Private Receive
On
Off*
Setting the Private Receive feature to On requires you to set a product password. After setting the password, the following options are set:
  • The Private Receive feature is turned on.

  • All old faxes are deleted from memory.

  • Fax forwarding is set to Off and is not allowed to be changed.

  • All incoming faxes are stored in memory.

Confirm Fax Number
On
Off*
Confirm a fax number by entering it a second time.
Allow Fax Reprint
On*
Off
Sets whether incoming faxes are stored in memory for reprinting later.
Fax/Tel Ring Time
20*
30
40
70
Sets the time, in seconds, after which the product should stop sounding the Fax/Tel audible ring to notify the user of an incoming voice call.
Print Duplex
On
Off*
Sets duplex printing as the default for faxes.
This item is available only for duplex models.
Fax Speed
Fast (V.34)*
Medium (V.17)
Slow (V.29)
Sets the allowed fax communication speed.

System Setup menu

In the following table, items that have an asterisk (*) indicate the factory default setting.

Menu item
Sub-menu item
Sub-menu item
Sub-menu item
Description
Language
(List of available control-panel display languages.)
Sets the language in which the control panel displays messages and product reports.
Paper Setup
Default Paper Size
Letter
A4
Legal
Sets the size for printing internal reports, faxes, or any print job that does not specify a size.
Default Paper Type
Lists available paper types.
Sets the type for printing internal reports, faxes, or any print job that does not specify a type.
Tray 1
Paper Type
Paper Size
Select the default size and type for Tray 1 from the list of available sizes and types.
Tray 2
Paper Type
Paper Size
Select the default size and type for Tray 2 from the list of available sizes and types.
Paper Out Action
Wait forever*
Cancel
Override
Determines how the product reacts when a print job requires a paper size or type that is unavailable or when the tray is empty.
  • Wait forever: The product waits until you load the correct paper.

  • Override: Print on a different size paper after a specified delay.

  • Cancel: Automatically cancel the print job after a specified delay.

  • If you select either the Override or Cancel item, the control panel prompts you for the number of seconds to delay.

Print Quality
Color Calibration
Calibrate Now
Power-On Calibration
Performs a full calibration.
  • Calibrate Now: Performs an immediate calibration.

  • Power-On Calibration: Specify the length of time the product should wait after you turn it on before it calibrates.

Adjust Alignment
Print Test Page
Use this menu to shift the margin alignment to center the image on the page from top to bottom and from left to right. Before adjusting these values, print a test page. It provides alignment guides in the X and Y directions so you can determine which adjustments are necessary.
Adjust Tray <X>
X1 Shift
X2 Shift
Y Shift
Use the X1 Shift setting to center the image from side to side on a single-sided page or for the second side of a two-sided page.
Use the X2 Shift setting to center the image from side to side on the first side of a two-sided page.
Use the Y Shift setting to center the image from top to bottom on the page.
Energy Settings
Sleep Delay
15 Minutes*
30 Minutes
1 Hour
2 Hours
Off
1 Minute
Sets how long the product remains idle before it enters Sleep mode. The product automatically exits Sleep mode when you send a print job or press a control panel button.
The default Sleep Delay time is 15 minutes.
Auto Power Down
Power Down Delay
30 Minutes*
1 Hour
2 Hours
4 Hours
8 Hours
24 Hours
Never
Select the length of time after which the product automatically turns off.
The default Power Down Delay time is 30 minutes.
Wake Events
USB Job
LAN Job
Wireless Job
Button Press
Select whether the product wakes when it receives each of these types of jobs or actions.
The default for each option is Yes.
Volume Settings
Alarm Volume
Ring Volume
Key-Press Volume
Phone Line Volume
Set the volume levels for the product. The following options are available for each volume setting:
  • Off

  • Soft

  • Medium*

  • Loud

Time/Date
(Settings for time format, current time, date format, and current date.)
Sets the time and date setting for the product.
Product Security
On
Off
Sets the product-security feature. If you select the On setting, you must set a password.
USB Flash Drive
On
Off
Enable or disable printing directly from the USB port on the front of the product.
Disable Fax
On
Off
Enable or disable the Fax feature.
Supply Settings
Black Cartridge
Very Low Setting
Prompt
Continue*
Stop
Set how the product behaves when the black print cartridge reaches the very low threshold.
  • Prompt: The product stops printing and prompts you to replace the print cartridge. You can acknowledge the prompt and continue printing. A customer configurable option on this product is "Prompt to Remind Me in 100 pages, 200 pages, 300 pages, or never." This option is provided as a customer convenience and is not an indication these pages will have acceptable print quality.

  • Continue: The product alerts you that the print cartridge is very low, but it continues printing.

  • Stop: The product stops printing until you replace the print cartridge.

Low Threshold
Enter percentage
Use the arrow buttons to increase or decrease the percentage of estimated life remaining at which the product alerts you that the print cartridge is low.
For the black cartridge that ships with the product, the default is 27%. For the standard replacement black print cartridge, the default is 15%. For the high-capacity replacement black print cartridge, the default is 8%.
The default values are intended to provide approximately two weeks of use before the cartridge reaches the very low state.
Color Cartridges
Very Low Setting
Stop
Prompt
Continue
Print Black*
Set how the product behaves when the one of the color print cartridges reaches the very low threshold.
  • Prompt: The product stops printing and prompts you to replace the print cartridge. You can acknowledge the prompt and continue printing. A customer configurable option on this product is "Prompt to Remind Me in 100 pages, 200 pages, 300 pages, or never." This option is provided as a customer convenience and is not an indication these pages will have acceptable print quality.

  • Continue: The product alerts you that the print cartridge is very low, but it continues printing.

  • Print Black: The product has been customer configured to print using only the black print cartridge when the level of a color supply is very low. The color supply might still be able to produce acceptable print quality. To print in color, either replace the color supply or reconfigure the product.

    When you choose to replace the very low print cartridge, color printing resumes automatically.

  • Stop: The product stops printing until you replace the print cartridge.

Low Threshold
Cyan
Magenta
Yellow
Enter percentage
Use the arrow buttons to increase or decrease the percentage of estimated life remaining at which the product alerts you that the print cartridge is low.
For the color print cartridges that ship with the product, the default is 20%. For the replacement color print cartridges, the default is 10%.
The default values are intended to provide approximately two weeks of use before the cartridge reaches the very low state.
Store Usage Data
On Supply*
Not on Supply
The product automatically stores print cartridge usage data in its internal memory. It can also store this data on memory chips in the print cartridges. Select the Not on Supply option to store the data only in the product memory.
The information stored on the print cartridge memory chip helps HP design future products to meet our customers' printing needs. HP collects a sampling of memory chips from print cartridges returned to HP's free return and recycling program. The memory chips from this sampling are read and studied in order to improve future HP products.
The data collected from the print cartridge memory chip does not contain information that can be used to identify a customer or user of the print cartridge or their product.
Courier Font
Regular
Dark
Sets Courier font values.
Color Copy
On
Off
Enables or disables color copying.

Service menu

In the following table, items that have an asterisk (*) indicate the factory default setting.

Menu item
Sub-menu item
Sub-menu item
Description
Fax Service
Clear Saved Faxes
Clears all faxes in memory.
Run Fax Test
Performs a fax test to verify that the phone cord is plugged in the correct outlet and that there is a signal on the phone line. A fax test report is printed indicating the results.
Print T.30 Trace
Now
Never*
If Error
At End of Call
Prints or schedules a report that is used to troubleshoot fax transmission issues.
Error Correction
On*
Off
The error correction mode allows the sending device to re-transmit data if it detects an error signal.
Fax Service Log
The fax service log prints out the last 40 entries in the fax log.
Cleaning Page
Cleans the product when specks or other marks appear on printed output. The cleaning process removes dust and excess toner from the paper path.
When selected, the product prompts you to load plain Letter or A4 paper in Tray 1. Touch the OK button to begin the cleaning process. Wait until the process completes. Discard the page that prints.
For models that do not have an automatic duplexer, the product prints the first side and then prompts you to remove the page from the output bin and reload it in Tray 1, keeping the same orientation.
USB Speed
High*
Full
Sets the USB speed for the USB connection to the computer. For the product to actually operate at high speed, it must have high speed enabled and be connected to an EHCI host controller that is also operating at high speed. This menu item also does not reflect the current operating speed of the product.
Less Paper Curl
On
Off*
When printed pages are consistently curled, this option sets the product to a mode that reduces curl.
Archive Print
On
Off*
When printing pages that will be stored for a long time, this option sets the product to a mode that reduces toner smearing and dusting.
Firmware Datecode
Displays the current firmware datecode
Restore Defaults
Sets all settings to the factory default values
HP Smart Install
On*
Off
Enable or disable the HP Smart Install tool.
Disable the tool if you want to connect to a network by using an Ethernet cable.
If you disable HP Smart Install, you must use the product software CD to install the product software.

Network Setup menu

In the following table, items that have an asterisk (*) indicate the factory default setting.

Menu item
Sub-menu item
Sub-menu item
Description
Wireless Menu
You can also access this menu by touching the Wireless button on the control panel.
Wireless Direct Settings
Wireless Direct On/Off
Enables or disables the Direct Wi-Fi wireless access feature.
Wireless Direct Name
Set the product's Direct Wifi name, so you can access it from other wireless devices that support the Wi-Fi Direct protocol.
Wireless Direct Mode
Set the product's Direct Wifi mode.
  • Select the Print Only option (the default setting) to allow wireless access to only the product print functions from a mobile device.

  • Select the Open Network option to allow wireless access to all product functions and settings from a mobile device.

Wireless Setup Wizard
Guides you through the steps to set up the product on a wireless network
Wi-Fi Protected Setup
If your wireless router supports this feature, use this method to set up the product on a wireless network. This is the simplest method.
Run Network Test
Tests the wireless network and prints a report with the results.
Turn Wireless On/Off
Enables or disables the wireless network feature.
TCP/IP Config
Automatic*
Manual
Automatic: The product automatically configures all the TCP/IP settings via DHCP, BootP or AutoIP.
Manual: You can manually configure the IP address, subnet mask, and default gateway. The control panel prompts you to specify values for each address section. As each address is completed, the product prompts for address confirmation before moving to the next one. After all three addresses are set, the network reinitializes.
Auto Crossover
On*
Off
Enables or disables the use of a standard 10/100 network cable when the product is directly connected to a computer.
Network Services
IPv4
IPv6
Enable or disable the IPv4 and IPv6 protocols. By default, each protocol is enabled.
Link Speed
Automatic*
10T Full
10T Half
100TX Full
100TX Half
Sets the link speed manually if needed.
After setting the link speed, the product automatically restarts.
HTTPS Enforcement
Yes
No*
Sets the product so that it communicates only with Web sites that use hypertext transfer protocol secure (HTTPS).
Restore Defaults
Resets all network configurations to their factory defaults.

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